Administrative Operations Coordinator

1 week ago

Bridgeport, Connecticut, United States University of Bridgeport Full time

Position Overview

The Administrative Coordinator for the School of Nursing plays a pivotal role in delivering essential support to the academic unit, ensuring smooth operational processes and effective communication within the department.

Key Responsibilities:

  • Oversee office functions, including the onboarding and supervision of administrative staff and student workers.
  • Manage program requisitions and maintain accurate budget documentation.
  • Organize and update program records and financial reports.
  • Assist Program Directors in preparing materials for accreditation and self-assessment.
  • Coordinate orientation sessions for new students and disseminate vital information to the School of Nursing community.
  • Compile and analyze data related to graduates, students, and applicants.
  • Facilitate the admissions process, ensuring all logistical aspects are handled efficiently.
  • Collaborate with facilities management to address departmental needs and service requests.
  • Document and distribute minutes from faculty meetings.
  • Process requests for conference and classroom spaces.
  • Support the organization of ceremonial events for the School of Nursing.
  • Ensure that all program publications are accurate and up-to-date.
  • Regularly review and update the program's online presence for consistency and correctness.
  • Manage incoming communications and direct messages as necessary.
  • Assist in tracking departmental budgets, including travel-related expenses.
  • Order necessary clinical and office supplies, and create purchase orders.
  • Perform additional duties as assigned by the Executive Director.
  • Adhere to safety protocols in all aspects of work.

Additional Responsibilities:

  • Engage in ongoing professional development and training to stay current with industry trends.
  • Collaborate with colleagues to foster a supportive team environment.

Required Skills and Qualifications:

  • Commitment to promoting diversity, equity, and inclusion within the workplace.
  • Exceptional organizational abilities, capable of managing multiple priorities and meeting deadlines.
  • Strong attention to detail and accuracy.
  • Excellent interpersonal and communication skills, both verbal and written.
  • Proactive approach with strong follow-up capabilities.
  • Creative problem-solving skills, with the ability to evaluate and implement effective solutions.
  • Team-oriented mindset, able to collaborate with a diverse range of stakeholders.
  • Proficient in technology, including database management and spreadsheet software; familiarity with desktop publishing tools is advantageous.

Minimum Qualifications:

  • Bachelor's degree preferred, or equivalent combination of education and experience in a relevant field.
  • 3-5 years of progressively responsible experience in an administrative capacity.
  • Experience in higher education or clinical settings is desirable.

Benefits:

  • Comprehensive medical, dental, and vision insurance.
  • 401k plan with employer matching.
  • Life insurance options for employees and dependents.
  • Generous tuition benefits for employees and their families.
  • Paid time off and flexible work arrangements.

The University of Bridgeport is committed to providing equal employment opportunities to all individuals, ensuring a diverse and inclusive workplace.

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