Senior Administrative Coordinator
2 weeks ago
We are seeking a highly skilled and organized Senior Administrative Assistant to join our team at the University of Miami Health System. The successful candidate will provide administrative support to the Department of Pediatrics - Pulmonology, ensuring the efficient operation of the office and providing exceptional service to patients, staff, and faculty.
Key Responsibilities- Provide administrative support to the department, including scheduling appointments, managing calendars, and coordinating travel arrangements.
- Collect, review, and analyze complex data, preparing reports, charts, and other presentation materials as needed.
- Respond to non-routine inquiries from external and internal sources, providing correspondence and messaging on behalf of department leadership.
- Plan meetings, take detailed minutes, and maintain accurate records.
- Answer phone calls, provide information to callers, and connect them to appropriate staff members.
- Develop and maintain department filing systems, adhering to University and unit-level policies and procedures.
- Perform various administrative tasks, including ordering supplies, receiving and distributing mail, and scanning and copying documents.
- High school diploma or equivalent required; minimum 3 years of relevant experience preferred.
- General knowledge of office procedures and operations, with ability to accurately prepare and maintain records, files, reports, and correspondence.
- Excellent communication and interpersonal skills, with ability to maintain effective relationships with staff, faculty, and patients.
- Ability to process and handle confidential information with discretion.
- Proficiency in computer software, including Microsoft Office.
The University of Miami offers a competitive salary and a comprehensive benefits package, including medical, dental, and tuition remission. As an academic medical center, we are proud to serve South Florida, Latin America, and the Caribbean, and we are committed to providing exceptional patient care, education, and research.
We are an equal opportunity employer and welcome applications from diverse candidates. If you are a motivated and organized individual with a passion for providing exceptional administrative support, we encourage you to apply for this exciting opportunity.
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