Administrative Coordinator

3 days ago

Miami, Florida, United States IPE DEVELOPMENTS LLC Full time
Job Summary

We are seeking a highly skilled and proactive individual to join our administrative department as a Secretarial and Administrative Assistant. In this role, you will be responsible for a wide range of secretarial and administrative duties to support the efficient functioning of the department.

Key Responsibilities:

  • Compose and produce business correspondences, reports, and related materials, or provide guidance to other staff members involved in producing these materials.
  • Review and sign materials as authorized, ensuring accuracy and quality.
  • Edit documents produced by others to enhance clarity, consistency, and professionalism.
  • Maintain confidentiality and control access to sensitive information, such as staff personnel files.
  • Respond to inquiries and requests for information, utilizing your comprehensive knowledge of departmental and company policies and procedures.
  • Serve as an internal resource to administrators or staff members, providing guidance on departmental and company procedures.
  • Perform administrative duties associated with scheduling and coordinating meetings, as well as planning events.
  • Coordinate with vendors to arrange services, prepare meeting agendas, gather and organize supporting information, and oversee the production and distribution of related materials.
  • Oversee office operations to ensure smooth day-to-day functioning.
  • Schedule, assign, and prioritize workload, setting appropriate deadlines to ensure timely completion of tasks.

Requirements:

  • Education: Associate's degree in a relevant field.
  • Experience: 1-2 years of related experience in a secretarial or administrative role.
  • Skills:
    • Excellent written and verbal communication skills to effectively interact with colleagues and stakeholders.
    • Strong service orientation, demonstrating a helpful and cooperative attitude in assisting others.
    • Proficiency in administration and clerical tasks to ensure efficient office operations.

About IPE Developments LLC:

We are a dynamic company dedicated to making the American dream of owning a beautiful and affordable home a reality. We specialize in acquiring low-cost land and creating incredible houses that meet the highest standards of quality and craftsmanship. With extensive experience in the construction industry, we have also successfully built schools, offices, and warehouses in the dynamic industrial markets of Latin America.

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