Administrative Coordinator

1 week ago

Glendale, Arizona, United States International Rescue Committee Full time
Job Title: Administrative Assistant/Receptionist

The International Rescue Committee (IRC) is a global humanitarian organization that provides critical support to people affected by conflict and disaster. We are seeking an experienced Administrative Assistant/Receptionist to join our team in Arizona.

Job Summary:

The Administrative Assistant/Receptionist will provide administrative support to the IRC Arizona offices, including receptionist services, administrative duties, and other tasks as assigned. This is a critical role that requires strong organizational skills, attention to detail, and excellent communication skills.

Key Responsibilities:
  • Provide exceptional customer service to visitors, clients, and staff, including greeting, directing, and assisting as needed.
  • Manage the flow of visitors during peak periods, ensuring a smooth and efficient experience.
  • Answer and direct incoming telephone calls, take messages, and respond to basic inquiries.
  • Assist with safety and security measures, including monitoring the office and responding to emergencies.
  • Order and maintain stock of office supplies, review inventory, and monitor prices.
  • Maintain office equipment, including copiers, fax machines, printers, scanners, and projectors, ensuring they are in good working order.
  • Coordinate with the building superintendent on maintenance concerns and monitor ongoing required maintenance.
  • Liaise with the cleaning company on daily service and ensure the office is clean and tidy.
  • Serve as the first point of contact for IT issues, maintain familiarity with servers, network routers, and other system equipment.
  • Ensure new staff and interns have access to ID cards, swipe cards, and office keys.
  • Coordinate calendaring and use of shared spaces, including conference rooms and classrooms.
  • Receive and distribute mail, process outgoing mail, and deposit it in the mailbox daily.
  • Maintain physical and digital personnel files, documents, and information.
  • Comply with agency policies and protocols.
Requirements:
  • High school diploma required; some university education preferred.
  • Fluent in English with strong verbal and written communication skills.
  • Proficiency in language(s) spoken by IRC's clients is desired, including Spanish, Arabic, Dari, Farsi, and/or Pashto.
  • Demonstrated proficiency with Microsoft Office programs, including Excel, Word, and Outlook.
  • Must be well-organized, reliable, professional, detail-oriented, and flexible.
  • Desire to work as a team member and in a multicultural workplace.
  • Must have a valid driver's license, active insurance policy, and access to reliable transportation.
  • In accordance with Arizona State Law, must possess or be eligible to receive a fingerprint clearance card.
Working Environment:

This role will work in a combination of standard office environment, remote work, and 'field' time within the service delivery area. Occasional domestic (non-local) travel may be required, up to 10%.

Benefits:

The IRC offers a comprehensive and highly competitive set of benefits, including paid time off, medical, dental, and vision insurance, and a 403(b) retirement savings plan. Full-time employees are eligible for 10 US paid holidays, 20-25 paid time off days, disability & life insurance, and an Employee Assistance Program.

Part-time employees are eligible for a proportionate amount of paid time off. These additional benefits apply to employees who work at least 6 months within a 12-month time period.

Standard of Professional Conduct:

The IRC and IRC workers must adhere to the values and principles outlined in the IRC Way - our Code of Conduct. These are Integrity, Service, Accountability, and Equality.

The IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all persons are treated fairly, with dignity and respect.

  • Administrative Coordinator

    3 weeks ago

    Glendale, Arizona, United States Roto-Rooter Full time

    About Roto-RooterRoto-Rooter is a leading provider of plumbing and drain cleaning services, with a rich history spanning over 80 years. Our commitment to excellence and customer satisfaction has earned us a reputation as a trusted partner for homeowners and businesses alike.Job SummaryWe are seeking a highly motivated and detail-oriented Administrative...

  • Administrative Coordinator

    1 month ago

    Glendale, Arizona, United States Floor Coverings International of North Phoenix Full time

    Job OverviewKey Benefits:Performance-based bonusesAttractive salary packageComprehensive health coverageGenerous paid leaveProfit-sharing opportunitiesFloor Coverings International is the leading mobile flooring provider in North America, boasting over 225 locations throughout the United States and Canada. Our innovative shop-at-home model ensures that...

  • Administrative Coordinator

    2 weeks ago

    Glendale, Arizona, United States BCforward Full time

    Administrative Assistant OpportunityBCforward is seeking a highly skilled Administrative Assistant to support our team in Phoenix, AZ. As a key member of our team, you will be responsible for providing administrative support to our research and analysis department.Key Responsibilities:Perform a variety of administrative tasks with a high level of accuracy...

  • Restaurant Operations Manager

    3 weeks ago

    Glendale, Arizona, United States Barnett Administrative Services Full time

    Restaurant General ManagerA Restaurant General Manager with Barnett Administrative Services, dba Burger King, is responsible for overseeing the operation of the restaurant. This role involves managing a team of line-level employees who perform tasks such as preparing food, cleaning, and taking customer orders. The General Manager must be able to perform all...

  • Administrative Coordinator

    1 month ago

    Glendale, Arizona, United States Floor Coverings International of North Phoenix Full time

    Job OverviewKey Benefits:Performance-based bonusesAttractive salary packageComprehensive health coverageGenerous paid leaveProfit-sharing opportunitiesFloor Coverings International stands as the leading mobile flooring provider in North America. With a network of over 225 locations throughout the United States and Canada, our innovative shop-at-home model...

  • Office Administrator

    2 weeks ago

    Glendale, Arizona, United States NFI Full time

    NFI Job SummaryAs an Office Coordinator at NFI, you will be responsible for performing a variety of administrative and office support functions. This includes assisting in ordering and maintaining office supplies and inventory, answering and routing telephone calls, and performing filing and photocopying tasks. You will also be responsible for receiving and...

  • Administrative Order Coordinator

    3 weeks ago

    Glendale, Arizona, United States Service Wire Company Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Sales Order Processor to join our team at Service Wire Company. As a Sales Order Processor, you will be responsible for managing and processing sales orders from receipt to shipment.Key ResponsibilitiesOrder Management: Assign and allocate orders within our database system, ensuring accurate...

  • Administrative Order Coordinator

    6 days ago

    Glendale, Arizona, United States Service Wire Company Full time

    {"title": "Sales Order Processor", "description": "Sales Order ProcessorService Wire Company is seeking a highly organized and detail-oriented Sales Order Processor to join our team in Phoenix, AZ.Key Responsibilities:Assign and allocate orders within our database systemMaintain and organize records and filing systems to facilitate access and retrievalEngage...

  • Administrative Assistant

    3 days ago

    Glendale, Arizona, United States Choices Pregnancy Centers of Greater Phoenix Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Choices Pregnancy Centers of Greater Phoenix. As a key member of our center, you will provide exceptional customer service, support daily operations, and contribute to a positive client experience.ResponsibilitiesSupport the Center Director/Assistant...

  • Administrative Assistant to the Dean

    3 weeks ago

    Glendale, Arizona, United States Midwestern University Full time

    Job SummaryThe Administrative Assistant to the Dean provides high-level administrative support to the Dean of the College of Veterinary Medicine. This role requires exceptional organizational skills, attention to detail, and the ability to work independently on complex projects.Key ResponsibilitiesProject ManagementManage special projects assigned by the...

  • Project Coordinator

    2 weeks ago

    Glendale, Arizona, United States Ramos Consulting Services, Inc. (Ramos CS) Full time

    About the RoleRamos Consulting Services, Inc. (Ramos CS) is seeking a highly skilled and experienced Project Administrator to join our team. As a key member of our professional team, you will be responsible for providing administrative support to our project managers and ensuring the smooth execution of our projects.Key ResponsibilitiesAdministrative...

  • Network Administrator

    1 week ago

    Glendale, Arizona, United States Maricopa Community College district Full time

    Job Title: Network AdministratorWe are seeking a highly skilled Network Administrator to join our team at Maricopa Community College District. As a Network Administrator, you will be responsible for maintaining a reliable, secure, and efficient data communications network.Key Responsibilities:Deploy, configure, maintain, and monitor all active network...

  • Office Coordinator

    7 days ago

    Glendale, Arizona, United States HCVT Full time

    About HCVTHCVT is a dynamic and growing firm that values innovation and excellence. We are committed to delivering exceptional services to our clients and providing a rewarding experience for our employees.Job SummaryWe are seeking a highly organized and detail-oriented Office Assistant to join our team. The successful candidate will be responsible for...

  • Senior Administrative Assistant

    3 days ago

    Glendale, Arizona, United States Glendale Unified School District Full time

    Job SummaryWe are seeking a highly skilled and experienced Senior Administrative Secretary to join our team at the Glendale Unified School District. As a key member of our administrative staff, you will provide exceptional support to our administrators and staff, ensuring the smooth operation of our offices and schools.Key ResponsibilitiesProvide...

  • Administrative Assistant to the Dean

    4 weeks ago

    Glendale, Arizona, United States Midwestern University Full time

    Job SummaryThe Administrative Assistant to the Dean provides high-level administrative support to the Dean of the College of Veterinary Medicine at Midwestern University. This role requires exceptional organizational skills, attention to detail, and the ability to work independently with minimal supervision.Key ResponsibilitiesProject Management: Assist the...

  • Project Coordinator

    1 week ago

    Glendale, Arizona, United States Ramos Consulting Services, Inc. (Ramos CS) Full time

    Project Administrator Job DescriptionRamos Consulting Services, Inc. (Ramos CS) is seeking a highly skilled Project Administrator to join our team. As a Project Administrator, you will play a critical role in supporting our fast-paced professional team with administrative contract and project support, as well as certain accounting functions.Key...

  • Administrative Support Specialist

    1 week ago

    Glendale, Arizona, United States Choices Pregnancy Centers of Greater Phoenix Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Choices Pregnancy Centers of Greater Phoenix. As a key member of our center team, you will provide exceptional customer service, support daily operations, and contribute to a positive client experience.ResponsibilitiesSupport the Center...

  • Staffing Coordinator

    2 weeks ago

    Glendale, Arizona, United States Be Well Nursing, LLC Full time

    Staffing/Compliance Coordinator Job DescriptionBe Well Nursing, LLC is seeking a highly organized and detail-oriented Staffing/Compliance Coordinator to join our team.The ideal candidate will have a strong background in office administration, preferably in a staffing-related field. The successful candidate will be responsible for executing day-to-day...

  • Administrative Support Specialist

    3 weeks ago

    Glendale, Arizona, United States International Rescue Committee Full time

    {"title": "Administrative Assistant/Receptionist", "description": "Job SummaryThe International Rescue Committee is seeking an Administrative Assistant/Receptionist to provide exceptional support to our Arizona offices. This role is responsible for managing the front desk, handling administrative tasks, and ensuring a smooth workflow.Key...

  • Network Administrator

    1 week ago

    Glendale, Arizona, United States Maricopa Community College district Full time

    Job Title: Network AdministratorWe are seeking a highly skilled Network Administrator to join our team at Maricopa Community College District. As a Network Administrator, you will be responsible for maintaining a reliable, secure, and efficient data communications network.Key Responsibilities:Develop and maintain medium-sized Cisco networksSupport Cisco...