Office Administrator

1 week ago

Panama City, Florida, United States Ascendo Full time
Office Administrator

We are seeking a highly organized and detail-oriented Office Administrator to join our team at Ascendo. As a key member of our administrative team, you will be responsible for providing exceptional support to our staff and clients, ensuring that our office runs efficiently and effectively.

Key Responsibilities:
  • Manage the reception area and greet visitors in a professional and welcoming manner
  • Handle company correspondence, including phone calls, emails, and packages, with a high level of accuracy and attention to detail
  • Organize meetings and schedule appointments for senior staff and executives, ensuring seamless coordination and communication
  • Perform data entry tasks, including updating records and databases for personnel, financial, and legal information, with a focus on data integrity and security
  • Oversee office supply and equipment inventory, ensuring that all necessary materials are available and in good working order
  • Create travel itineraries for business executives, taking into account their schedules and preferences
  • Serve as a point of contact for customers, clients, or suppliers via various communication methods, providing timely and accurate responses to their inquiries
  • Organize filing systems and maintain office databases, ensuring that all information is up-to-date and easily accessible
  • Process invoices, track receipts, manage expenses, and perform basic bookkeeping duties, with a focus on accuracy and attention to detail
  • Address inquiries and provide information as needed, demonstrating a high level of professionalism and courtesy
Qualifications and Skills:

Candidates should possess excellent multitasking, prioritization, and organizational skills, with the ability to maintain a high level of accuracy and attention to detail. Strong planning and coordination skills are essential for office projects and events. Proficiency in MS Office is required, along with excellent analytical, problem-solving, and communication skills.

Compensation and Benefits:
  • Competitive base salary based on experience
  • Annual discretionary bonus
  • Potential for profit sharing
  • Health insurance
  • 401K plan
  • Generous paid vacation and time off
About Ascendo:

Ascendo is a certified minority-owned staffing firm that values diversity and inclusion. We are committed to providing exceptional service to our clients and candidates, and we strive to create a positive and supportive work environment for all our employees.

Equal Opportunity Employer:

Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service, or any other characteristic protected by federal, state, or local law.

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