Operations Coordinator
18 hours ago
The Louisiana Bucket Brigade is seeking an experienced Operations Coordinator to support the internal office operations and administrative functions of our organization.
Job Summary:The Operations Coordinator will be responsible for maintaining relationships with vendors, ensuring the smooth functioning of all office systems, and coordinating logistics for team-wide meetings and events.
Key Responsibilities:- Maintain relationships with vendors and ensure the smooth functioning of all office systems, including phones, conference and Zoom lines, interoffice communication, security, office cleaning, Wi-Fi, server, and other technical needs.
- Coordinate car maintenance, equipment repairs, office maintenance, and vendor visits as necessary.
- Maintain calendars for staff schedules, events, meeting room reservations, and company car reservations.
- Maintain and record inventory, including storage units and office inventory.
- Order office supplies, coordinate purchase requests, and ensure proper office outfitting with necessary furniture and equipment.
- Maintain time-off calendars and time-off requests in the time management system.
- Coordinate and track whole staff professional development opportunities and maintain a database of elective professional development and cultural enhancement opportunities for staff.
- Implement updates to policy documents, standard operating procedures, and internal admin documents as directed by the Deputy Director.
- Collaborate with the Deputy Director to develop and implement staff training tools and onboarding protocols.
- At least three years of experience in an administrative or operations role.
- Experience working with databases and managing systems, such as Google Drive, JazzHR, and Paychex.
- Experience implementing staff onboarding and training protocols.
- Comfortable working with a diverse staff.
- Excellent organization skills, good time management and prioritization skills, excellent planning and problem-solving skills, good written and verbal communication skills, action-driven with the ability to complete tasks, upbeat solution finder and collaborator, and must be values and mission-aligned.
- 100% employer-paid medical, dental, and vision benefits.
- 401K.
- Life insurance.
- Professional development stipend.
- Training.
- Three weeks of paid vacation.
- A one-week office closure during the summer.
- The week of Christmas until New Year's Day.
- Ten paid observed holidays.
- One regularly scheduled remote day per week.
- Three weeks of remote work.
The Louisiana Bucket Brigade is an equal opportunity employer.
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