Current jobs related to Office Operations Coordinator - Stanford CA - Stanford University

  • Facilities Operations Coordinator

    2 weeks ago

    Stanford, CA, United States Stanford University Full time

    Job Summary:The Facilities Coordinator will provide support to the Senior Facilities Specialist in maintaining the Clark Center's 48 labs and 10 centers. This role will be responsible for conducting daily checks on building operations, placing service calls, and following up with service providers to close the loop on building maintenance and equipment...

  • HR Operations Coordinator

    6 days ago

    Stanford, California, United States Glean Full time

    About GleanWe're on a mission to make knowledge work faster and more humane. Our team believes that AI will fundamentally transform how people work. In the future, everyone will work in tandem with expert AI assistants who find knowledge, create and synthesize information, and execute work. These assistants will free people up to focus on the higher-level,...

  • Healthcare Operations Coordinator

    2 weeks ago

    Stanford, United States Insight Global Healthcare Full time

    Job SummaryWe are seeking a skilled Patient Administration Specialist to join our team at Insight Global Healthcare. The ideal candidate will have experience in surgery scheduling, patient coordination, and front office functions in an outpatient clinical setting.Key ResponsibilitiesMaster Scheduling and New Patient CoordinationAuthorization Coordination and...

  • Office Administrator

    2 weeks ago

    Stanford, United States Xai Full time

    About xAIxAI's mission is to create AI systems that can accurately understand the universe and aid humanity in its pursuit of knowledge.Our team is small, highly motivated, and focused on engineering excellence. This organization is for individuals who appreciate challenging themselves and thrive on curiosity.About the RoleWe are seeking a skilled and...

  • Administrative Coordinator

    4 weeks ago

    Stanford, United States Stanford University Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Specialist to join our team at the Hoover Institution at Stanford University. The successful candidate will provide exceptional administrative support to our staff and research fellows, ensuring the smooth operation of our front desks and financial transactions.Key...

  • Administrative and Medical Office Positions

    11 hours ago

    Stanford, CA, United States Stanford University Full time

    This position will be based on the Stanford campus and is a hybrid of working on-site at least 3 days per week and working from home, subject to operational needs. Are you seeking to develop within an organization that is growing and on the cutting edge of emergency medicine? If so, then Stanford University School of Medicine has an exciting, challenging...

  • Office Manager and Workplace Experience Coordinator

    6 days ago

    Stanford, California, United States Aptos Full time

    About the RoleWe are seeking a highly organized and detail-oriented Office Manager to oversee our Palo Alto headquarters. This role provides an exciting opportunity for the right person who is eager to make a significant impact throughout the organization.Key Responsibilities• Manage the office budget and ensure efficient and effective office operations•...

  • Business Operations Specialist

    1 month ago

    Stanford, California, United States RoboteX Full time

    Join Our Team as a Business Operations CoordinatorWe are seeking a highly organized and detail-oriented individual to join our Business Development team at RoboteX. As a Business Operations Coordinator, you will play a crucial role in ensuring the smooth operation of our team, from administrative tasks to coordinating shipping and receiving functions.Key...

  • Employer Relations Coordinator

    7 days ago

    Stanford, California, United States Stanford University Full time

    Job SummaryThe Employer Relations Coordinator will provide operational support to the Employer Relations and Outcomes (ERO) team at Stanford University. This role will work closely with employers, students, and team members to facilitate a range of events and customer services, including employer info sessions, interviews, and coffee chats via online...

  • Business Operations Specialist

    2 weeks ago

    Stanford, California, United States RoboteX Full time

    Business Operations CoordinatorWe are seeking a highly organized and detail-oriented individual to join our Business Development team as a Business Operations Coordinator. This is an exciting opportunity to bring order to our team's chaos and ensure that our operations run smoothly as we continue to grow and expand.Key Responsibilities:Assist the Business...

  • Employer Relations Coordinator

    4 weeks ago

    Stanford, United States Stanford University Full time

    Job Title: Employer Relations CoordinatorStanford University is seeking a highly organized and detail-oriented Employer Relations Coordinator to join our Career Education team. As a key member of our team, you will provide operational support to employers and other partners who seek to recruit and hire Stanford students and alumni.Key...

  • Facilities Coordinator

    2 weeks ago

    Stanford, CA, United States Stanford University Full time

    Job SummaryStanford University is seeking a highly skilled Facilities Coordinator to support the maintenance and operations of the Clark Center. The successful candidate will be responsible for conducting daily checks on building operations, placing service calls, and following up with service providers to ensure timely resolution of issues. This role...

  • Development Officer

    7 days ago

    Stanford, California, United States Stanford University Full time

    Job SummaryWe are seeking a highly skilled Development Officer to join our team at Stanford Medicine. The successful candidate will be responsible for supporting and enhancing the success of our Major Gifts development efforts, as well as overall Stanford Medicine priorities and initiatives.Key ResponsibilitiesPartner with gift officers to provide project...

  • Administrative Coordinator

    1 month ago

    Stanford, California, United States Stanford University Full time

    Job Title: Administrative SpecialistStanford University's Hoover Institution is seeking a highly skilled Administrative Specialist to join our team. As a key member of our administrative staff, you will provide exceptional support to our researchers, faculty, and staff, ensuring the smooth operation of our daily activities.Key Responsibilities:Provide...

  • Graduate Admissions Coordinator

    1 month ago

    Stanford, California, United States Stanford University Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Graduate Admissions Specialist & Student Life Coordinator to provide administrative support for the Electrical Engineering Department's Student Services Office. This role will serve as the first point of contact for prospective applicants to the Electrical Engineering graduate programs and...

  • Program Coordinator

    6 days ago

    Stanford, California, United States Stanford University Full time

    Job SummaryStanford University is seeking a highly organized and detail-oriented Program Coordinator to join our team in the Bechtel International Center. The successful candidate will be responsible for managing and organizing student and scholar orientations, designing and managing logistical arrangements for lectures and outreach activities, and carrying...

  • Clinical Research Associate

    10 hours ago

    Stanford, CA, United States Stanford University Full time

    Stanford Radiology is committed to providing exceptional patient care by leveraging technology, innovation, and compassion. We also aim to educate and train the next generation of leaders in patient care and research. Our research and development team is working on advanced technologies, including molecular imaging, in-vitro diagnostics, image-guided...

  • Student Services Coordinator

    2 weeks ago

    Stanford, California, United States Maxonic Full time

    Job Title: Student Services SpecialistMaxonic is seeking a highly organized and detail-oriented Student Services Specialist to provide administrative and operational support to faculty, staff, and students.Job Summary:The Student Services Specialist will be responsible for providing support on issues related to admission, financial aid, housing, registrar...

  • Faculty Affairs Coordinator

    4 weeks ago

    Stanford, United States Stanford University Full time

    Job SummaryThe Department of African and African American Studies at Stanford University is seeking a highly organized and detail-oriented Faculty Affairs Coordinator to support the operational processes related to faculty searches and appointments. This is a 50% FTE, six-month fixed-term non-exempt position based on the Stanford campus, with the option for...

  • Program Coordinator

    6 days ago

    Stanford, California, United States Stanford University Full time

    Job SummaryThe Stanford University Bechtel International Center is seeking a highly organized and detail-oriented Program Coordinator to support the center's mission of fostering international understanding and collaboration. This is a one-year, full-time, benefits-eligible fixed-term position with the possibility of renewal.Key ResponsibilitiesManage and...

Office Operations Coordinator

2 months ago

Stanford CA, United States Stanford University Full time

The Stanford University Vera Moulton Wall Center is in search of an Office Operations Coordinator to deliver administrative and operational assistance with minimal oversight. This role may involve supervising other administrative personnel.

Key Responsibilities:

  • Act on behalf of the supervisor or Director(s) to set priorities and tackle administrative challenges.
  • Organize and disseminate announcements for events, including lectures, symposiums, and retreats, while supporting logistics and vendor coordination for these events.
  • Work collaboratively with the faculty-led Steering Committee to refine mission statements, establish new objectives, and manage event updates and registrations, including editing and verifying content for websites and promotional materials.
  • Coordinate recurring meetings for the Wall Center Director and develop agendas for visiting speakers; manage scheduling and compliance for PH Grand Round speakers and travel reimbursements for guest lecturers.
  • Maintain and oversee the Wall Center's email distribution lists and membership databases, tracking member activities such as grants and publications.
  • Process reimbursements, honoraria, and awards related to events and seminars, including handling transactions and purchase orders.
  • Manage property verification for equipment purchases, monitor space utilization in collaboration with Principal Investigators, and oversee office relocations and maintenance requests.
  • Provide guidance and oversight for a graphic designer and two part-time administrative associates.

Qualifications:

A high school diploma coupled with four years of administrative experience, or a combination of education and relevant experience is required.

Essential Skills:

  • Proficient computer skills with demonstrated experience in office software and email applications.
  • Proven ability to follow through and complete projects successfully.
  • Exceptional organizational skills and meticulous attention to detail.
  • Strong verbal and written communication abilities.
  • Outstanding customer service and interpersonal skills.
  • Capability to prioritize tasks, manage multiple responsibilities, and delegate work effectively.
  • Proactive approach to taking initiative and ownership of projects.
  • Ability to exercise sound judgment in decision-making independently.

Physical Requirements:

  • Regularly perform desk-based computer tasks.
  • Frequent periods of sitting.
  • Occasional standing, walking, reaching, and light lifting of objects up to 10 pounds.
  • Rarely involves twisting, bending, or kneeling.

Work Standards:

  • Exhibit strong interpersonal skills when interacting with colleagues and external organizations.
  • Commit to a culture of safety and communicate any safety concerns.
  • Adhere to all applicable University policies and procedures.

The anticipated pay range for this position is $33.17 to $43.75 per hour, reflecting the University’s good faith estimate based on various factors.

Stanford University is committed to providing reasonable accommodations to applicants and employees with disabilities.

Stanford is an equal employment opportunity and affirmative action employer, ensuring fair consideration for all qualified applicants.