Administrative Coordinator

2 weeks ago


Syracuse, New York, United States Westcott Community Center Full time
Job Title: Administrative Assistant

Reports To: Executive Director and Director of Operations

FLSA Status: Non-Exempt

Hours: 37.5 hours non-exempt staff position. Some evening/weekend flexibility is required for center special events.

Benefits: Health insurance, PTO, holiday pay, 401K

Summary: Provide administrative support to the executive director and administrative staff, while also contributing to the success of Center programs and activities.

Responsibilities:

  • Assist with general office duties as deemed necessary by the executive director or other administrative staff.
  • Support the development of written documents, including newsletters, fund appeals, and grant applications.
  • Input data for reports to provide program support.
  • Assist with ordering supplies and maintaining inventory.
  • Develop forms, flyers, and other required documents.
  • Coordinate maintenance and repair of equipment.
  • Help plan and organize special meetings, events, board meetings, and other special events.
  • Take notes or minutes of meetings.
  • Support program staff to ensure safe operations of the Center.

Requirements:

  • Associate's degree (A.A. / A.S.) or equivalent from two-year college or technical school; or equivalent combination of education and experience.
  • Valid driver's license and transportation to work site or meetings.
  • Ability to pass background check.

Skills and Abilities:

  • Superior customer service skills.
  • Ability to edit and proof documents.
  • Ability to work with a variety of individuals and skill levels.
  • Ability to think analytically and solve problems.
  • Ability to exercise good judgment.
  • Ability to compose professional letters independently.
  • Friendly and approachable personality.
  • Excellent written and verbal communication skills.
  • Superb organizational skills.
  • Detail oriented.
  • Ability to maintain reliable transportation.
  • Strong multi-tasking skills.
  • Professionalism.


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