Project Management Coordinator

3 days ago

Kennesaw Georgia, United States Enercon Services, Inc. Full time
About the Role

We are seeking a highly organized and detail-oriented Project Management Administrator to join our team at Enercon Services, Inc. This is an exciting opportunity to work in a dynamic environment and contribute to the success of our Nuclear Services Group.

Key Responsibilities
  • Project Setup and Management: Input, update, and disposition opportunities in CRM and ERP system through award/loss, review and understand contract language, cost estimates and proposals to initiate projects in the ERP system.
  • Project Coordination: Update and maintain project setup, task setup, and budgets in the ERP system as appropriate throughout the course of the project, process client contracts/amendments/purchase order transmittals ensuring alignment with ENERCON's contract repository and project funding.
  • Financial Management: Monitor project status and financial health using Key Performance Indicators (KPI) such as revenue and profit margin to aid the Project Manager in managing projects, and in producing deliverables and services that meet schedule, budget, and quality.
  • Communication and Collaboration: Foster and maintain working relations with Project Managers, and other essential stakeholders i.e., Accounting, Project Controls, Manager of Projects, Division Directors, PMA-Supervisor, Engineering and Technical staff.
  • Reporting and Analysis: Run reports, analyze data, identify potential issues, and propose solutions to Project Managers, prepare reports with critical deadlines, including client reports, internal trend reports, and project schedule compliance reports.
  • Subcontractor Management: Process subcontractor service agreement and lab service agreement transmittals for ENERCON's repository, prepare subcontractor purchase orders and modifications with required procedural documentation; process subcontractor invoices for client submittal and track timely payment to subcontractor; monitor subcontractor spend to authorized purchase order amounts.
  • Quality Assurance: Coordinate and track quality assurance project training and client required training, participate in project team meetings and schedule update meetings, if required.
  • Editorial Review: Perform editorial reviews of technical documents and/or financial reporting prior to client submittal, troubleshoot issues with engineering and project management in the ERP system.
Requirements
  • Education: Bachelor's Degree in Business Administration, Finance, or related industry experience in federal government, contract services, or engineering.
  • Experience: Minimum 2 years of business administration, project controls or support role in a technical or consulting environment.
  • Skills: Demonstrated business/financial aptitude, ability to effectively balance conflicting priorities, excellent organization and time management skills, very detail-oriented, and ability to multi-task.
  • Software: Intermediate to Advanced computer skills including Microsoft Excel (including tables/charts/formulas) and Word (including formatting).
  • Communication: Excellent communicator with the ability to work and communicate across all levels of an organization.

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