Capital Projects Coordinator

1 week ago

Redding, California, United States Bethel Church of Redding Full time
Job Summary

We are seeking a highly organized and detail-oriented Capital Projects Coordinator to support the Capital Projects department at Bethel Church of Redding. The successful candidate will provide administrative assistance to the Director of Capital Projects and collaborate with the Project Coordinator to ensure the smooth delivery of capital projects across all campuses.

Key Responsibilities
  • Administrative Support
    • Provide daily administrative support to the Director of Capital Projects, including scheduling, correspondence, and communication.
    • Manage the Director's calendar, ensuring each day is set up for success.
    • Assist with organizing events and meetings, including preparing agendas and materials, arranging logistics, and capturing meeting minutes.
    • Maintain and purchase office supplies.
    • Capture and maintain an updated record of the Director's expense receipts and mileage.
    • Handle Capital Projects shipments, printing, faxing, mail/overnight packages, copying, filing, and email/messages.
  • Accounts Payable and Financial/Budget Assistance
    • Assist in conducting comprehensive financial cost analyses for recurring growth expenses.
    • Develop and manage construction budget projections alongside the Project Coordinator.
    • Provide hands-on support for accounts payable processes, including processing invoices and credit cards as needed.
  • Project Support
    • Assist the Project Coordinator in special projects, including transcribing source material, preparing documents, reports, tables, charts, PowerPoint presentations, financial spreadsheets, special reports, and agenda material.
    • Facilitate maintenance of the Capital Projects digital filing system.
    • Support computer program renewal/licensing.
    • Research products for various projects and report out as needed.
Requirements
  • 2+ years of experience in an administrative role reporting directly to upper management.
  • AA or BA in Administration preferred.
  • Excellent written and verbal communication skills.
  • Strong time-management skills and an ability to prioritize tasks and manage multiple projects simultaneously.
  • Ability to work collaboratively in a team-oriented environment as well as independently and prioritize multiple tasks with minimal supervision.
  • Proficiency with office productivity tools and an aptitude for learning new software and systems.
  • Experience using Google Workspace.
  • Strong attention to detail and accuracy in record-keeping.
  • Ability to maintain confidential and sensitive information.
  • Ability to maintain confidentiality of information related to the company and its employees.
  • Flexible team player, willing to adapt to changes and unafraid of challenges.
  • 60+ Words per minute typing skills.
Benefits
  • Health Care Plan (Medical, Dental & Vision)
  • Life Insurance (Basic, Voluntary & AD&D)
  • TeleHealth : HealthiestYou (24 hour doctor/prescription access)
  • Wellness Resources
  • Paid Time Off (Vacation, Sick, Jury Duty, Bereavement Leave & Public Holidays)
  • Cafeteria 125 Benefit Premium Pre-Taxing Option
  • Retirement Plan (403b, IRA) with Retirement Fund Matching
  • Free Bethel.TV Equip Plan (Exclusive access to conferences, services, classes, shows, and more)
  • Free Bethel Leaders Network ENGAGE membership - Full Access to the Online Platform
  • Free Staff Lunches
  • 20% Discount on most Items in the Bethel Bookstore and Bethel Music online store
  • Invitation to attend Select Conferences
  • Opportunity to work with some of the most passionate lovers of Jesus in the world

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