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Capital Projects Coordinator

2 months ago

Redding, California, United States Bethel Church of Redding Full time

The Capital Projects Administrator is essential in enhancing the operations of Bethel's Capital Projects division. This role involves providing comprehensive support to the Director of Capital Projects and collaborating closely with the Project Coordinator. The administrator will engage with team members and various departments to streamline project planning, facilitate communication, monitor progress, and ensure proper documentation is maintained. Their efforts are vital for the successful execution of capital projects and the seamless management of construction activities across all locations.

Key Responsibilities:

Administrative Support:
  • Receive and prioritize daily tasks from the Director of Capital Projects and Project Coordinator to ensure timely completion of departmental objectives.
  • Manage correspondence and communication, including overseeing multiple inboxes and ensuring key messages are directed appropriately.
  • Organize the Director's calendar, coordinating meetings, travel arrangements, and appointments to optimize daily operations.
  • Assist in organizing events and meetings by preparing agendas, arranging logistics, and documenting minutes.
  • Maintain inventory of office supplies and manage procurement as necessary.
  • Record and maintain an accurate log of the Director's expenses and travel mileage.
  • Handle administrative tasks such as shipping, printing, and filing, ensuring efficient operation of the Capital Projects office.
  • Support the Project Coordinator with special projects, including document preparation and data management.
  • Monitor and manage the signing and filing of contracts, bids, and permits.
  • Keep departmental calendars updated and facilitate the digital filing system.
  • Assist with software renewals and research products as needed.
  • Collaborate with the Facilities team to manage work orders and ensure effective communication between departments.
  • Provide occasional administrative support to the Job Site Superintendent during peak construction periods.
  • Perform additional duties as assigned by the Project Coordinator or Director of Capital Projects.
Financial and Budget Support:
  • Assist in conducting financial analyses for ongoing expenses.
  • Collaborate with the Project Coordinator to develop and manage construction budget forecasts.
  • Support accounts payable functions, including invoice processing and credit card management.
  • Other duties as assigned by the Project Coordinator or Director of Capital Projects.

Qualifications:

  • Minimum of 2 years in an administrative role supporting upper management.
  • Associate's or Bachelor's degree in Administration preferred.
  • Exceptional written and verbal communication skills.
  • Strong organizational skills with the ability to manage multiple priorities effectively.
  • Ability to work collaboratively in a team environment while also being self-directed.
  • Proficiency in office software and a willingness to learn new systems.
  • Experience with Google Workspace is advantageous.
  • Meticulous attention to detail and accuracy in documentation.
  • Ability to handle confidential information with discretion.
  • Flexible and adaptable team player, ready to embrace challenges.
  • Typing speed of 60+ words per minute.

Benefits:

  • Complimentary staff lunches twice a month.
  • Access to a professional email account.
  • Discounts on items in the Bethel Bookstore.
  • Access to premium health services.
  • Participation in select conferences.
  • Health insurance with significant employer contribution.
  • Retirement fund matching.
  • Paid leave for sick days, jury duty, and bereavement.
  • Opportunity to work alongside passionate individuals.
  • Voluntary dental and vision plans available.
  • Group life insurance provided.
  • Flexible spending options for benefits.
  • Paid vacation time.