General Counsel Office Operations Manager

7 days ago

Lexington, Kentucky, United States InsideHigherEd Full time
Job Description:

Reporting to the General Counsel, the Manager of General Counsel Office Operations and Staff Attorney supports the mission of the Office of General Counsel by providing high-level administrative, organizational, and legal support. The Manager oversees a variety of projects, manages programs and budgets, conducts legal research, drafts legal documents and memoranda, and reviews University documents. Under general direction, this position is responsible for the day-to-day management of the OGC.

Key Responsibilities:
  • Manage the day-to-day operations of the OGC, including supervising part-time senior legal assistants, law student externs, and student employees.
  • Ensure timely and professional responses to OGC inquiries, researching responses to complex questions and drafting responses on behalf of the OGC.
  • Manage various programs and processes, including audit committee and board of trustees work, insurance programs and processes, contract processes management, enterprise risk management and compliance programs, OGC training and education programs, continuing legal education and attorney registration compliance, data erasure requests and inquiries, real estate and home loan/mortgage program, and summer law student employees, law school externs, and student workers.
  • Oversee accounting of department budget, supporting the General Counsel with budgetary reporting and preparing yearly budget.
  • Manage outside counsel vendor and billing relationships, ensuring compliance with engagement agreement and billing guidelines.
  • Manage and maintain OGC systems and technical solutions, including the website, Workday, file/case management, and coordinating with IT, Human Resources, and the Business Office to troubleshoot questions and resolve system issues.
  • Participate as an active member of the OGC team, attending departmental meetings and retreats, collaborating with other staff members, and assisting the leadership with initiatives and programs.
  • Review procedures and processes, formulating, developing, and implementing recommendations for improvement, utilizing technology to create enhancements and efficiencies.
  • Coordinate scheduling and planning of OGC meetings, programs, and activities, prioritizing based on institutional need.
  • Assist the General Counsel in performing research, gathering data, documents, and information, and other assignments related to OGC administration.
  • Develop and maintain internal and external partnerships with various offices to ensure the provision of services as needed.
  • Perform staff attorney legal work as assigned, including legal research and analysis, coordinating compliance with annual notice and reporting requirements, assisting the General Counsel in implementing sound preventive law and risk management practices, drafting and reviewing contracts and legal correspondence, developing and providing training on legal policy and risk issues, drafting, reviewing, updating, and interpreting university documents, policies, standards, procedures, forms, and contracts, reviewing, analyzing, interpreting, and advising on laws, regulations, and guidance affecting the university, and remaining abreast of changing legal issues.
Requirements:
  • Juris Doctor from an ABA-accredited law school.
  • Licensed to practice law and in good standing in the Commonwealth of Virginia.
  • Excellent legal research and writing skills and impeccable professional ethics with the ability to handle sensitive issues and communications with accuracy, confidentiality, and discretion.
  • Strong interpersonal skills to effectively interact and maintain productive, cooperative, and supportive relationships with a variety of constituents.
  • Strong organizational skills, maintaining commitments and responding to supervisors and other constituents in a timely manner.
  • Ability to effectively manage multiple complex and demanding priorities and navigate conflict.
  • Proficiency with Microsoft Office Suite, Adobe Acrobat, and various online legal research services, and the ability to use provided computer technology to enhance the services and work of the Office of General Counsel.
  • Commitment to the mission of the University.

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