Administrative Support Specialist

4 days ago

Indianapolis, Indiana, United States BCforward Full time

Job Summary:

BCforward is seeking a highly motivated and detail-oriented Administrative Support Specialist to join our team in Indianapolis, Indiana. As a key member of our Legal department, you will provide administrative support and assist with a wide range of tasks related to document management.

Key Responsibilities:

  • Maintain accurate and up-to-date records and files electronically and physically for subcontractors and clients.
  • Prepare and edit documents and agreements per instructions, ensuring compliance with company policies and procedures.
  • Oversee Secretary of State registrations and annual reports for multiple entities in multiple jurisdictions.
  • Handle, update, and coordinate minority-owned business certifications for multiple entities in multiple jurisdictions.
  • Collate and track documents and projects related to immigration, ensuring timely completion and accuracy.
  • Prepare employment verification and visa letters for subcontractors, adhering to company guidelines and regulations.
  • Respond to inquiries, subpoenas, or other requests for records, maintaining confidentiality and professionalism.
  • Request, store, and keep track of Certificate of Insurance records, ensuring compliance with company policies.
  • Establish and maintain a password-tracking system, ensuring secure access to sensitive information.
  • Format and coordinate signatures on contracts or legal documents, ensuring accuracy and compliance.
  • Prepare correspondence and filing documents, maintaining a high level of organization and attention to detail.
  • Assist with onboarding and other matters relating to subcontractors, ensuring a smooth transition and compliance with company policies.
  • Track deadlines and coordinate completion of department projects, ensuring timely delivery and accuracy.
  • Ensure that work follows legal requirements, best practices, and internal policies and procedures, maintaining a high level of professionalism and integrity.
  • Participate in administrative staff meetings and other departmental meetings as needed, contributing to a collaborative and productive work environment.
  • Perform various other tasks as assigned, demonstrating flexibility and a willingness to learn and adapt.

Requirements:

  • High school diploma or equivalent.
  • Certificate of completion from an ABA-approved paralegal certification program of education and training or an associate degree in paralegal studies.
  • 3+ years of paralegal experience, with a strong understanding of document management and administrative procedures.

About BCforward:

BCforward is a full-service personnel solutions organization, providing IT staffing and project solutions to clients across North America and India. With a team of over 5000 global resources, we deliver uniquely configured solutions to meet the specific needs of our customers. As a leading consulting firm and MBE certified organization, we are committed to excellence and integrity in all aspects of our business.

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