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Human Resources Coordinator
2 months ago
Position Overview:
USA Health is dedicated to revolutionizing healthcare along the Gulf Coast to meet the distinct needs of our community.
USA Health is transforming the landscape of medical care, education, and research to enhance the health of individuals residing in Mobile and its neighboring areas. Our team, comprising physicians, advanced care providers, nurses, therapists, and researchers, delivers the region's most sophisticated medical services across various facilities, campuses, clinics, and educational settings. We ensure patients have convenient access to pioneering treatments and advancements that promote health and overall well-being within our community.
Key Responsibilities:
The Human Resources Coordinator undertakes administrative tasks for the HR department, which include:
- Scheduling appointments and maintaining organized files.
- Responding to inquiries, both written and verbal, from applicants and employees.
- Addressing frequently asked questions regarding standard policies, benefits, and the hiring process, while directing complex inquiries to senior HR personnel.
- Assisting with record maintenance and onboarding processes for new hires.
- Providing clerical support to all HR staff and managing day-to-day HR operations.
- Exhibiting professional customer service and conflict resolution skills in interactions with prospective, current, and former employees.
- Supporting internal and external HR inquiries, including problem-solving, complaints, and communication coordination.
- Maintaining digital records of employee information, including badge photos and I-9 documentation.
- Overseeing the accuracy of compensation and payroll documentation for new employees.
- Assisting employees with general benefits inquiries and directing complex requests to the appropriate benefits team member.
- Utilizing the Banner system to ensure proper distribution of benefits forms.
- Supporting performance management processes, including documentation and data entry.
- Coordinating with recruitment agencies and managing scheduling for new employee orientations.
- Preparing for weekly new employee orientations and ensuring all necessary documentation is collected.
- Generating reports on HR activities and dashboards as required.
- Completing termination paperwork and assisting with exit interviews.
- Staying updated on the latest HR trends and best practices.
- Reviewing employee information in the Banner system for accuracy.
- Inspecting Accident/Incident Reports for correctness and forwarding to the appropriate vendor.
- Flexibility to work across multiple HR offices as needed.
- Willingness to work assigned schedules, including overtime when necessary.
- Performing other duties as assigned and participating in committees as needed.
- Engaging in Performance Improvement activities through quality measurement.
Qualifications:
A high school diploma or equivalent is required, along with five years of experience in a Human Resources assistant, staff assistant, secretary, or related administrative role. A bachelor's degree may substitute for the required experience on a year-for-year basis.
