Administrative Support Specialist
20 hours ago
RubinBrown is seeking an Administrative Specialist to provide high-level administrative support to the Management group. The ideal candidate will have excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced office environment.
Key Responsibilities:
- Provide administrative support to the Management group, including maintaining executive calendars, drafting correspondence, and coordinating travel.
- Assist with conference room setup, seminar organization, and team member events.
- Process expense reports using Concur Solutions and prepare documents in Microsoft Word, Excel, and PowerPoint.
- Monitor and stock supply cabinets and pantry at all locations throughout the office.
- Ensure printers and fax machines are appropriately stocked throughout the day.
- Back-up support to other Administrative Assistants, receptionist, and assist other team members with projects when necessary.
Requirements:
- Associate's or Bachelor's Degree preferred or equivalent work experience.
- Ability to multitask in a busy office environment.
- Ability to work independently and in a team environment to solve problems with general guidance.
- High attention to detail, initiative, and follow-through.
- Strong organizational skills, ability to determine priority of requests on time.
- Excellent written and oral communication skills.
- Strong interpersonal skills: ability to interact effectively with all levels internally and externally.
- Proficient with Windows, Microsoft Word, Excel, Outlook, PowerPoint, and Adobe.
Working Conditions:
- Typical office hours are 8:00 a.m. to 5:00 p.m.
- Ability to work in excess of normal work hours, when necessary, (approximately 50-55 hours a week during peak times).
- Travel for this position will be minimal.
- Ability to sit for long periods of time.
- Ability to move throughout the office.
- Ability to lift, carry, push, pull up to 30-50 pounds.
- Ability to speak English to communicate with clients, team members, etc.
About RubinBrown:
RubinBrown is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. Accommodations are available on request for candidates taking part in all aspects of the selection process. To request accommodation, please contact your recruiter.
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