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Safety Operations Administrative Coordinator
2 months ago
Company Background:
Established in 1913, Hooper has evolved into a reputable contractor specializing in electric power and mechanical services. With its headquarters in Wisconsin and regional offices across Colorado, Florida, and Ohio, Hooper offers a diverse array of services catering to both commercial and residential clients.
Position Summary:
The Safety Administrative Assistant plays a crucial role in supporting the safety department by managing various administrative tasks. This includes overseeing the drug testing process, assisting with claims reports, maintaining training records, and facilitating the onboarding of new employees. This position demands a keen eye for detail, exceptional organizational skills, and the ability to handle confidential information with discretion. The Safety Administrative Assistant will ensure compliance with safety protocols and provide essential administrative support to the safety team, promoting a seamless operational flow.
Key Responsibilities:
- Oversee the onboarding process for new hires in Colorado, including welcoming them on their first day, entering their information into the safety management system, addressing any training inquiries, and coordinating logistics for orientation.
- Manage all documentation and communication related to drug testing in Colorado, collaborating with the corporate Designated Employee Representative to ensure adherence to policies and effective communication. Update drug testing records in the safety management system and track testing outcomes.
- Assist the safety team and corporate Claims Administrator with post-incident claims documentation as required.
- Maintain and update training records within the safety management system, ensuring all employee training is accurately documented.
- Coordinate schedules for safety department personnel and arrange travel accommodations as necessary.
- Support the collection of paper forms not integrated into the safety management system, such as Job Safety Analyses, receipts, and daily inspection logs, and communicate with field supervisors and the safety team regarding these items.
- Assist in the procurement and inventory management of safety equipment and supplies.
- Perform various administrative tasks, including printing, scanning, filing, and general record maintenance.
- Provide additional support as directed by the Regional Safety Manager or Safety and Technical Training Manager.
Work Environment:
- Typical office setting, primarily working in a seated position with a computer. Involves repetitive typing and computer usage. Regular bending, twisting, and light lifting may be required.
- Occasional visits to project sites, shops, and fleet areas as needed.
- Ability to lift 25-35 pounds occasionally, with or without reasonable accommodation.
Equal Opportunity Employer:
Hooper is committed to equal opportunity and affirmative action, considering candidates without regard to age, color, creed, disability, gender identity, national origin, protected veteran status, race, religion, sex, sexual orientation, or any other status protected by applicable local, state, or federal law.
Qualifications:
- Proficient in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint, along with familiarity with other relevant software.
- General understanding of office procedures and practices.
- Preferred minimum of one year of administrative experience.
- Strong multitasking capabilities in a fast-paced environment.
- Skilled in proofreading and preparing various reports with accuracy.
- Excellent teamwork skills, meticulous attention to detail, effective communication, and problem-solving abilities.
- Computer literacy and a basic understanding of computer hardware.
