Administrative Coordinator

3 days ago

Commerce City, Colorado, United States Sacred Path Indigenous Wellness Center Full time
Job Summary

The Administrative Assistant at Sacred Path Indigenous Wellness Center plays a vital role in ensuring the smooth operation of the agency's administrative functions. This position involves providing administrative support, maintaining records, coordinating communication, and contributing to the efficient operation of the agency's programs and services.

Key Responsibilities
  • Assist in day-to-day administrative tasks, including data entry, document preparation, and record-keeping.
  • Maintain databases and submit reports to fulfill contract requirements.
  • Manage gift card purchases and distribution, as well as other program-related purchases.
  • Assist in logistical planning and coordination of agency events, workshops, and training sessions.
  • Help prepare materials, set up venues, and provide on-site support during events.
  • Maintain communication with internal staff to facilitate smooth operations.
  • Schedule Zoom meetings.
  • Assist in coordinating office equipment maintenance and repairs.
  • Assist in processing invoices and reimbursements, tracking expenses, and maintaining accurate financial records.
  • Handle sensitive client and personnel information with discretion and maintain strict confidentiality.
  • Ensure compliance with agency policies, procedures, and relevant regulations.
  • Keep the Director/CEO informed regarding activities, pending issues, and potential problems.
Requirements
  • Minimum 3 years of experience in administrative roles or office management.
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and Zoom.
  • Strong organizational skills with attention to detail and accuracy.
  • Ability to type at least 30 words per minute.
  • Excellent communication and interpersonal skills.
  • Able to manage multiple tasks, prioritize effectively, and use sound judgment.
  • Proactive planner and willing to learn new skills.
  • Experience managing databases and evaluations.
  • Able to work independently and with a team in a professional and efficient manner.
Preferred Qualifications
  • Experience working with the American Indian/Alaska Native community.
Work Environment

The work environment characteristics described here are typical of those an employee will encounter while performing the primary functions of this job. Normal office conditions exist, and the noise level in the work environment can vary from low to moderate.

Physical Demands

The physical demands described are typical of those required by an employee to perform the primary functions of this job successfully. While performing the duties of this job, the employee is required to stand, walk frequently, sit, bend, twist, talk, and hear. There are prolonged periods of sitting, keyboarding, reading, as well. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include reading, distance, computer, and color vision. Talking and hearing are essential to communicate with vendors and staff.

Mental Demands

There are various deadlines associated with this position. The employee must also multi-task and interact with many people on a variety of issues.

Performance Expectations
  • Uphold professional ethics and confidentiality in handling sensitive information and maintaining client privacy.
  • Adhere to all relevant policies, procedures, and regulations, ensuring compliance with healthcare and social service industry standards and best practices.
  • Interact in an honest, trustworthy, and dependable manner with clients, employees, and vendors, keeping in mind the primary purpose of client care and safety.
  • Possess cultural awareness and sensitivity.
  • Demonstrate proficiency in the essential job duties and responsibilities, consistently meeting or exceeding performance targets and quality standards.
  • Be proactive in anticipating challenges and bring concerns to the attention of the CEO/Supervisors as soon as possible.
Other Requirements
  • Eligible to work in the United States.
  • Pass fingerprint clearance.
  • Maintain annual negative TB test results on file.
  • Pass a post-offer drug test.
  • Possess and maintain a reliable vehicle, valid CA driver's license, and active auto insurance.
  • Available to work evenings and weekends, as needed.
  • Willing to travel, as needed.

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