Administrative Assistant

4 weeks ago


Commerce City, Colorado, United States Sacred Path Indigenous Wellness Center Full time
Job Summary

The Administrative Assistant at Sacred Path Indigenous Wellness Center plays a vital role in ensuring the smooth operation of the agency's administrative functions. This position involves providing administrative support, maintaining records, coordinating communication, and contributing to the efficient operation of the agency's programs and services.

Key Responsibilities
  • Assist in day-to-day administrative tasks, including data entry, document preparation, and record-keeping
  • Maintain databases and submit reports to fulfill contract requirements
  • Manage gift card purchases and distribution, as well as other program purchases
  • Assist in logistical planning and coordination of agency events, workshops, and training sessions
  • Help prepare materials, set up venues, and provide on-site support during events
  • Maintain communication with internal staff to facilitate smooth operations
  • Schedule Zoom meetings
  • Assist in coordinating office equipment maintenance and repairs
  • Assist in processing invoices and reimbursements; tracking expenses and maintaining accurate financial records
  • Handle sensitive client and personnel information with discretion and maintain strict confidentiality
  • Ensure compliance with agency policies, procedures, and relevant regulations
  • Keep Director/CEO well-informed regarding activities, pending issues, and potential problems
Requirements
  • Minimum 3 years of experience in administrative roles or office management
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, Zoom
  • Strong organizational skills with attention to detail and accuracy
  • Ability to type at least 30 words per minute
  • Excellent communication and interpersonal skills
  • Able to manage multiple tasks, prioritize effectively, and use sound judgment
  • Proactive planner and willing to learn new skills
  • Experience managing databases and evaluations
  • Able to work independently and with a team in a professional and efficient manner


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