Executive Administrative Assistant

4 days ago


San Jose, California, United States Collabera Full time
Job Overview

We are seeking a highly skilled and experienced Administrative Support Specialist to partner with our Executive Vice President and Chief Financial Officer.

Key Responsibilities:

  • Calendar Management: Own the CFO's calendar; coordinate across C-suite executives, business partners, and team members by prioritizing schedules and qualifying requests.
  • Meeting Planning and Event Coordination: Assist in the planning and organizing of internal and external meetings, team offsites, and organizational-wide meetings. Obtain briefing documents for key internal/external meetings and create briefing packets for business trips.
  • Travel Management: Manage complex international and domestic travel. Carefully consider and decide the optimum travel arrangements and itineraries. Process passports and visas.
  • Tool Management: Manage expense reports and become a tool champion of internal tools. Coordinate with executive technical support teams in advance of meetings and events to understand the best technology needed to ensure a successful outcome.
  • Projects: Partner with the Chief of Staff and Business & People Partner on special projects, including researching issues, analyzing problems, and determining approach.
  • Leadership: Cascade organizational information to administrative team members. Provide support and mentorship where needed and help identify and create avenues for development and opportunity.

Requirements:

  • Administrative Support Specialist
  • Calendar Management
  • Excellent Communication Skills
  • Outlook
  • Travel Arrangements

About Collabera:

Collabera is a Global Digital Solutions Company providing Software Engineering Solutions for the world's most tech-forward organizations in the areas of Engineering, Cloud, and Data/AI. With its roots serving the engineering needs of the world's most recognized businesses in Technology, Financial Services, Telecom, and Healthcare, Collabera today operates across 60 locations in 11 countries, serves 30% of the Fortune 500, and has exceeded the industry growth rate by 3-4x for several years.



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