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Executive Administrative Coordinator

2 months ago

Saratoga Springs, New York, United States Skidmore College Full time

Key Responsibilities:
Oversee travel logistics, manage schedules, and coordinate itineraries as required.
Prepare and submit precise expense reports in alignment with institutional policies. Proficient in navigating Oracle systems.
Exceptional proofreading and editing capabilities are essential.

Must possess excellent writing skills, with the ability to review proposals and agreements for both content accuracy and grammatical correctness.

Engage with prospective and current donors, volunteers, parents, and alumni to arrange visits and facilitate specific meeting requirements.

Demonstrated expertise in database management, with a strong aptitude for mastering Blackbaud Raiser's Edge to assist in generating reports, uploading proposals, and managing various data entry tasks.

Coordinate mailings and mail merges, answer Development-related phone inquiries, and manage the filing and daily distribution of correspondence. May draft communications as necessary.

Collaborate closely with fellow administrative staff to effectively achieve objectives such as donor acknowledgment mailings, cross-functional team reporting, major meeting and retreat planning, and supporting high-level volunteer board and committee management.

Responsible for overseeing supply orders, maintaining cleanliness in kitchen and meeting areas, and assisting with the management of physical spaces as needed.

Perform additional related duties as assigned.

Education Requirements:
A high school diploma or GED is mandatory. An Associate's or Bachelor's Degree from an accredited institution is preferred.

Experience and Skills: 3-5+ years of administrative support experience is essential. Previous experience in higher education or fundraising environments is advantageous.

Proficient in the Microsoft Office Suite, including Word, Excel, and PowerPoint.
Skilled in database management and report generation.
Strong verbal and written communication skills.
A commitment to delivering exceptional customer service.
Ability to work effectively and collaboratively within a team.
Capable of prioritizing tasks and adapting to changing priorities.
Must maintain confidentiality and exercise sound judgment.

Compensation:
$20.65-$23.00/hour

Application Requirements:
Online application
Cover Letter
Resume
List of Three References

EEO Statement:

Skidmore College is dedicated to fostering an inclusive campus community and, as an Equal Opportunity Employer, does not discriminate in its hiring or employment practices based on race, color, creed, religion, gender, age, national or ethnic origin, physical or mental disability, military or veteran status, marital status, sex, sexual orientation, gender identity or expression, genetic information, predisposition or carrier status, domestic violence victim status, familial status, dating violence, or stalking, or any other category protected by applicable federal, state, or local laws.

Employment at Skidmore College is contingent upon a satisfactory background check result.

CREATIVE THOUGHT MATTERS.