Accounts Payable Specialist

2 weeks ago


Lorton, Virginia, United States Potomac Distro Full time

About Potomac Distro

Our wholesale vapes and tobacco products warehouse is a one-stop-shop for all your smoking and vaping needs. We carry a wide variety of high-quality products, including e-cigarettes, e-liquids, tobacco, grinders, accessories, and many more to pick and choose from to be the best in the retail industry. Our knowledgeable and friendly staff is always available to help you find the perfect products for your business. With competitive prices and fast shipping, we make it easy to stock up on everything you need to keep your customers satisfied.

Job Summary

Potomac Distro is seeking a dedicated Accounts Payable Specialist to join our finance team. Reporting directly to the CFO, this role will be responsible for managing financial transactions, maintaining accurate records, and providing essential support to the accounting department. The ideal candidate possesses a strong background in bookkeeping and demonstrates exceptional analytical skills.

  • Responsibilities:
  • Review and verify invoices and check requests with meticulous attention to detail.
  • Sort, code, and accurately match invoices to ensure proper categorization and processing.
  • Prepare invoices for payment by entering them into the system and initiating electronic transfers or checks.
  • Track expenses diligently and process expense reports in a timely manner.
  • Reconcile accounts payable transactions regularly to maintain accurate financial records.
  • Monitor accounts payable to ensure payments are up-to-date and avoid any late fees or penalties.
  • Conduct thorough research and resolve any invoice discrepancies or issues promptly and efficiently.
  • Maintain organized vendor files for easy access and reference.
  • Generate monthly reports to provide insights into accounts payable activity.
  • Assist with month-end closing procedures to ensure accurate financial reporting.
  • Provide supporting documentation for audits as required.

Requirements:

  • Proven experience working as an Accounts Payable Clerk or Specialist, demonstrating a strong understanding of basic bookkeeping and accounting principles.
  • Demonstrated ability to calculate, post, and manage accounting figures and financial records with accuracy.
  • Proficiency in data entry and a keen eye for detail are essential for this role.

Preferred Qualifications:

  • A Bachelor's degree in Finance, Accounting, or Business Administration is highly desirable.
  • Hands-on experience using spreadsheets and accounting software (e.g., QuickBooks) is a significant advantage.


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