Front Desk Coordinator
19 hours ago
Job Summary:
We are seeking a highly organized and detail-oriented Front Desk Coordinator to join our team at The QTI Group. As a key member of our front office team, you will be responsible for providing exceptional customer service, managing administrative tasks, and supporting our recruiting teams.
Key Responsibilities:
- Answer multi-line phone calls and direct them to the appropriate team members
- Greet and direct visitors in the office, ensuring a positive and welcoming experience
- Assist recruiting teams with talent intake and job postings, maintaining accurate records and databases
- Provide support to website visitors via live chat, escalating issues to QTI employees as needed
- Maintain and monitor inventory of office supplies and promotional items, ensuring a well-stocked and organized workspace
- Assist internal teams with administrative tasks and projects, demonstrating flexibility and adaptability
- Anticipate needs and schedule or reschedule meetings accordingly, ensuring seamless coordination
- Prepare meeting agendas, materials, catering needs, and room setup for meetings and seminars, showcasing attention to detail
Requirements:
- High School Diploma or GED required; Associates degree preferred
- 2+ years of experience in front desk or administrative assistant capacity
- Strong communication and customer service skills, with the ability to collaborate with diverse individuals
- Strong computer skills, specifically Microsoft Office and typing 40+ wpm
- Self-motivated with the ability to proactively provide ideas and solutions
- Ability to manage multiple projects simultaneously, prioritizing tasks and meeting deadlines
- Willingness to complete background and reference checks upon accepted offer
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