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Financial Operations Manager

2 months ago

Newburgh, New York, United States Independent Living Inc Full time
Job Description

Independent Living, Inc., a forward-thinking organization dedicated to cross-disability services and a leader in peer support in the Hudson Valley, is pleased to present an outstanding career opportunity for an Assistant Controller. The successful candidate will possess robust leadership and analytical capabilities, alongside the ability to handle multiple tasks efficiently and meet deadlines. We encourage individuals with disabilities to apply.

DUTIES AND RESPONSIBILITIES:

  • Ensure accurate recording and posting of all cash transactions, limiting 'unknown' postings to a maximum of two weeks.
  • Completely eliminate the MISC and OTHER accounts, reclassifying current balances to their appropriate categories. Responsible for monitoring the future non-use of these accounts.
  • Prepare all bank reconciliations with zero discrepancies in a timely manner, completing them within ten business days of receiving bank statements, and submit for review and approval by both the CFO and Controller.
  • Ensure no outstanding checks are older than ten months.
  • Monitor and resolve outstanding checks older than one year, reporting amounts to 'NYS unclaimed Funds'.
  • Daily review of the book balance in QuickBooks to ensure accuracy.
  • Collaborate with the CFO to enhance the Cash-flow report projecting cash for a two-week period.
  • Propose improvements to fiscal processes for discussion with the Controller and CFO.
  • Assist in the monthly closing of books, including journal entry preparation.
  • Contribute to the financial package compiled for the Board of Directors and the Executive Director.
  • Support the preparation of quarterly and annual reports for various funding sources.
  • Manage deposits and related entries in QuickBooks.
  • Reconcile due to/from affiliate accounts monthly to ensure zero differences.
  • Oversee bi-weekly payroll for two organizations (ILI and IHC).
  • Update payroll and accounting databases as necessary.
  • Generate various reports related to payroll deductions and ensure timely payments.
  • Prepare quarterly worksite and disability reports.
  • Compile monthly reports for program managers/directors.
  • Create detailed instructions for current tasks and assist in cross-training fiscal staff.
  • Support special projects as required.
  • Address other fiscal matters as necessary to maintain the agency's financial integrity.

SHIFT:

  • Monday through Friday, 9 AM to 5 PM, with flexibility based on agency needs.

PAY RATE:

  • $60,000 to $65,000 per year.

BENEFITS:

  • 401(k)
  • Health insurance
  • Dental insurance
  • Vision insurance
  • Life insurance
  • Flexible Spending Account (FSA)
  • Paid time off
  • Mileage reimbursement
  • Paid holidays from the first day of employment
  • Paid lunch break

Requirements:

  • Bachelor's degree in accounting preferred, with 2-4 years of relevant accounting experience.
  • Associate's degree in accounting with comparable experience will also be considered.
  • Excellent written and verbal communication skills.
  • Strong attention to detail and exceptional organizational abilities.
  • Proficiency in Microsoft Excel.
  • Prior experience with QuickBooks and ADP is required.
  • Good analytical skills.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.