Financial Operations Specialist, Real Estate Management
2 weeks ago
Type: Contract to Hire
Position: Financial Operations Specialist, Real Estate Management Division
Salary: $65,000 + benefits
Hours: Monday to Friday, 8:30 AM - 5:00 PM
Parking: Yes (complimentary)
Hybrid Work: Initially 100% in-office; after training, one day per week of remote work may be permitted.
Daily Responsibilities:
- Manage email correspondence and provide support to property managers and team members regarding accounts payable/receivable and tenant/owner ledgers.
- Collaborate with utility providers and homeowner associations to investigate outstanding balances.
- Oversee the smart bill entry system and process incoming invoices, ensuring the pending queue is cleared daily.
- Coordinate with assistants for necessary approvals, work orders, or other items required for processing invoices.
- Handle the deposit of physical checks received via mail, prepare bank deposits, and utilize the RDC machine for scanning into the bank account.
- Monitor bank accounts for incoming electronic rent payments or returns and manage positive pay transactions.
- Print all ACH deposits received, maintain monthly reports, and distribute them to the relevant parties.
- Inform relevant personnel of any rents received post owner distributions for timely processing.
- Enter new vendors into the management software upon approval and upload relevant documentation to the shared drive.
- Register new properties in the management software and document them in spreadsheets.
Weekly Responsibilities:
- Retrieve and distribute mail from the designated post office box and dropbox, as well as scan new vendor invoices into the billing system.
- Conduct audits for tenant insurance compliance and reach out to tenants to secure current policies as necessary.
- Prepare and mail vendor payments, ensuring to include any applicable coupons or remittance stubs.
Monthly Responsibilities:
- Prepare and send recurring mortgage and HOA payments, delivering mortgage checks directly to banks as required.
- Monitor vendor totals to ensure compliance with licensing limits.
- Collect updated Certificates of Insurance as needed.
- Issue late rent notifications to tenants who have not fulfilled their payment obligations and ensure assistants are informed of delinquent accounts.
Annual Responsibilities:
- Conduct vendor insurance audits and provide year-end 1099 support.
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