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Administrative Coordinator

2 months ago

Newport Beach, California, United States Hoag Health Network Full time

Job Summary: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Hoag Health Network. As the first point of contact, you will be responsible for providing exceptional support to our staff and patients.

Key Responsibilities:

  • Provide administrative support to the healthcare team, including scheduling appointments, managing calendars, and preparing correspondence.
  • Manage and maintain accurate and up-to-date records and files, both physical and electronic.
  • Coordinate travel arrangements, meetings, and events as needed.
  • Develop and implement effective administrative processes and procedures to improve efficiency and productivity.
  • Collaborate with other departments to ensure seamless communication and coordination.

Requirements:

  • High school diploma or equivalent required; associate's or bachelor's degree preferred.
  • Minimum 2 years of experience in an administrative role, preferably in a healthcare setting.
  • Excellent communication and interpersonal skills, with the ability to work effectively with diverse groups.
  • Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
  • Proficiency in Microsoft Office and other software applications, with the ability to learn new systems quickly.