Office Coordinator

1 week ago


Holly, Michigan, United States Fessler & Bowman Inc Full time
Job Overview

Salary:

Founded in 1963, Fessler & Bowman, Inc. has evolved from a residential contractor to a nationally recognized leader in commercial concrete services. Our commitment to customer satisfaction has been the cornerstone of our success for nearly six decades.

Company Culture & Values:

At Fessler & Bowman, we pride ourselves on our dynamic and culture-driven environment. Our core values guide our operations and have been instrumental in building a dedicated team that consistently delivers top-tier products to our clients.

  • Open Communication
  • Pride in Our Work
  • Unwavering Dedication
  • Customer-Centric Approach
  • Team Collaboration

Position Summary:

The Administrative Assistant plays a vital role in supporting the office staff across various functions. As the initial point of contact, it is essential to ensure that every visitor, potential candidate, and employee leaves with a positive impression of Fessler & Bowman. This role requires a friendly demeanor and timely responses to inquiries while collaborating with different departments to fulfill essential duties.

Key Responsibilities:

  • Welcome clients, visitors, and guests; ascertain the purpose of their visit and guide them accordingly.
  • Manage a multi-line phone system, including answering, screening, and directing calls; take messages and schedule appointments.
  • Receive and distribute mail, documents, packages, and courier deliveries.
  • Assist in scanning and electronic filing of documents for departments such as accounting, payroll, and project management to ensure proper record-keeping.
  • Support various departments, including Leadership, Finance, and IT, with project-related tasks.

Essential Duties:

  • Conduct basic filing and record maintenance.
  • Prepare and manage daily FedEx drop-offs.
  • Oversee inventory of office supplies; order and distribute as needed.
  • Remain attentive to the needs of clients and team members.
  • Collaborate with IT to maintain the phone distribution list.
  • Perform other duties as assigned.

Qualifications:

  • High school diploma or equivalent required; Associate's Degree preferred.
  • 3-5 years of experience in an administrative support role.
  • Exceptional verbal communication skills.
  • Strong interpersonal and customer service abilities.
  • Ability to manage multiple tasks effectively.
  • Basic knowledge of administrative and clerical procedures.
  • Proficient in Microsoft Office Suite or similar software.

Travel Requirements:

No travel is required for this position.

Work Environment:

This role is primarily office-based, and candidates should be comfortable with extended periods of sitting.

Benefits:

Fessler & Bowman offers eligible team members a comprehensive benefits package, including:

  • Medical, dental, and vision insurance.
  • 401k plan with company contributions.
  • Paid holidays and time off.

Recruitment Process:

The recruitment process will involve a phone screening, an in-person interview, and a pre-employment background check and drug test.

Fessler & Bowman is an Equal Opportunity Employer.



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