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Office Administration Coordinator

2 months ago

Salt Lake, Utah, United States Friends of the Children Full time

OFFICE ADMINISTRATION COORDINATOR

Friends of the Children is a prominent non-profit organization dedicated to mentoring children facing significant life challenges. We are part of a national network that has been making a difference for over 27 years, with our Utah branch established recently.

Position Overview: This part-time role offers benefits and the potential for full-time hours based on workload and funding. We are looking for a passionate individual interested in non-profit operations to assist our expanding organization in supporting children and families.

Key Responsibilities:

  • Development Support: Assist with marketing initiatives and manage social media platforms.
  • Perform data entry and maintain donor database records.
  • Collaborate with the Development Director on newsletters and donor engagement strategies.
  • Help coordinate events and track in-kind donations.
  • Research grant opportunities and assist in grant writing efforts.

Program Assistance:

  • Provide administrative support for child enrollment and program participant recertification.
  • Facilitate food deliveries and holiday programs.
  • Engage with families and external partners.
  • Assist in data management within our tracking systems.
  • Organize program calendars and meetings.

Operational Duties:

  • Support onboarding processes for new hires.
  • Manage office supplies and maintain inventory.
  • Coordinate meal arrangements for meetings.
  • Ensure a clean and organized work environment.
  • Foster positive relationships with vendors.

Work Schedule: The expected work hours are approximately 20 hours per week, typically structured from Monday to Thursday, with some flexibility for evening events.

Qualifications:

  • Fluency in Spanish is highly preferred.
  • A high school diploma or equivalent is required; higher education is a plus.
  • Minimum of three years of relevant experience, ideally in office management.
  • Strong interpersonal skills to work effectively with diverse groups.
  • Excellent organizational and time management abilities.
  • Proficient in MS Office 365 for creating professional documents.

Compensation: The hourly wage is competitive and commensurate with experience, along with comprehensive benefits including health, dental, and vision coverage.

Friends of the Children is committed to creating an inclusive environment and is an Equal Opportunity Employer.