Administrative Assistant

3 weeks ago


Tipp City, Ohio, United States Odawara Automation, Inc Full time
Job Overview

Odawara Automation, Inc. is a world leading manufacturer of electric motor winding and assembly equipment with over fifty years in the field. We are seeking a highly motivated Administrative Assistant to assist executives in their day-to-day activities.

The successful candidate will work approximately 3-4 hours/day, 4 days per week, primarily in an office environment. This role functions as a member of the Senior Leadership Team (SLT), providing administrative support, managing overall administrative functions, and projects with high visibility.

Responsibilities:
  • · Plan, coordinate and support internal, external onsite, and remote meetings and events for Executives, staff members
    · Manage logistical arrangements, create itineraries, and coordinate agendas
    · Take minutes, ensure appropriate parties know their after-meeting actions
    · Create action tracking documents and manage all updates
    · Manage SLT email inboxes
    · Ensure team members' and executives stay ahead of deadlines
    · Manage projects, create presentations for Executives and Team
    · Coordinate documents for meetings
    · Be liaison for all IT needs, such as ordering new equipment, tracking current equipment, contacting and coordinating IT support for internal users
    · Compose communication
    · Maintain the calendars for the SLT, schedule appointments and screen calls
    · Purchasing, travel authorization/reimbursement
    · Providing assistance to other administrative units, including accounting, shipping, and spare parts
    · Manage and maintain records and filing systems. Comply with record retention policies as needed.

Requirements:
  • · Proven experience as an administrative assistant or other secretarial position
    · Full comprehension of office management systems and procedures
    · Excellent knowledge of MS Office suite
    · Exceptional ability to maintain confidentiality and exercise discretion
    · Excellent project management, time-management and priority-setting skills
    · Ability to multi-task and pivot tasks unexpectedly
    · Excellent judgment, problem solving skills and decision-making ability
    · Intellectual curiosity and a willingness to learn and grow
    · Up-to-date with advancements in office gadgets, software, and common office applications
    · High level verbal and written communication skills
    · Develops strong relationships with others, such as coworkers, vendors, auditors
    · Works effectively with frequent interruptions
    · High degree of attention to detail
    · Maintains dependable, punctual attendance

Estimated Salary: $45,000 - $55,000 per year, depending on experience.

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