Administrative Assistant
3 weeks ago
Odawara Automation, Inc. is a world leading manufacturer of electric motor winding and assembly equipment with over fifty years in the field. We are seeking a highly motivated Administrative Assistant to assist executives in their day-to-day activities.
The successful candidate will work approximately 3-4 hours/day, 4 days per week, primarily in an office environment. This role functions as a member of the Senior Leadership Team (SLT), providing administrative support, managing overall administrative functions, and projects with high visibility.
Responsibilities:
- · Plan, coordinate and support internal, external onsite, and remote meetings and events for Executives, staff members
· Manage logistical arrangements, create itineraries, and coordinate agendas
· Take minutes, ensure appropriate parties know their after-meeting actions
· Create action tracking documents and manage all updates
· Manage SLT email inboxes
· Ensure team members' and executives stay ahead of deadlines
· Manage projects, create presentations for Executives and Team
· Coordinate documents for meetings
· Be liaison for all IT needs, such as ordering new equipment, tracking current equipment, contacting and coordinating IT support for internal users
· Compose communication
· Maintain the calendars for the SLT, schedule appointments and screen calls
· Purchasing, travel authorization/reimbursement
· Providing assistance to other administrative units, including accounting, shipping, and spare parts
· Manage and maintain records and filing systems. Comply with record retention policies as needed.
Requirements:
- · Proven experience as an administrative assistant or other secretarial position
· Full comprehension of office management systems and procedures
· Excellent knowledge of MS Office suite
· Exceptional ability to maintain confidentiality and exercise discretion
· Excellent project management, time-management and priority-setting skills
· Ability to multi-task and pivot tasks unexpectedly
· Excellent judgment, problem solving skills and decision-making ability
· Intellectual curiosity and a willingness to learn and grow
· Up-to-date with advancements in office gadgets, software, and common office applications
· High level verbal and written communication skills
· Develops strong relationships with others, such as coworkers, vendors, auditors
· Works effectively with frequent interruptions
· High degree of attention to detail
· Maintains dependable, punctual attendance
Estimated Salary: $45,000 - $55,000 per year, depending on experience.
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