Events Coordinator

22 hours ago

PENN ST UNIV PA USA, United States Pennsylvania State University Full time
Job Summary

The Events Specialist plays a critical role in planning and organizing large-scale events, collaborating with internal stakeholders to understand objectives and develop event budgets. This position requires strong research and negotiation skills, as well as the ability to build and maintain relationships with vendors. The ideal candidate will have a strong attention to detail and be able to lift 30 pounds.

Key Responsibilities
  • Plan and organize large-scale events, including logistics, transportation, accommodations, meals, and technology
  • Collaborate with internal stakeholders to understand objectives and develop event budgets
  • Research and recommend venues, vendors, and services
  • Coordinate logistics, including personnel, equipment, and supplies
  • Build and maintain relationships with vendors and stakeholders
  • Direct personnel to ensure operations run smoothly on the day of the event
  • Meet with customers and/or service providers regarding products and services, negotiate contracts, and make recommendations within the client's budget
  • Maximize revenue by implementing cost containment measures, promoting internal services, and upselling products and services
  • Generate event work orders and communicate with internal stakeholders
  • Monitor schedules, organizational service levels, and standards
  • Maintain documentation through applicable software programs to track performance and assist in business development efforts
  • Monitor activities to ensure regulatory and policy compliance, participant satisfaction, and problem resolution
  • Serve as the point of contact for real-time adjustments or changes
  • Conduct post-event evaluations, determine improvement areas, and develop ongoing client relationships to foster future business/revenue opportunities
  • May coordinate services such as accommodations, transportation, tours, and event security
  • Provide backup administrative support to the Operations Department in the areas of purchasing and financial assistance
Requirements
  • Requires an Associate's Degree plus two years of relevant experience or an equivalent combination of education and experience
  • Background check required
  • Application instructions: include a cover letter and resume with your application
Benefits

Penn State offers competitive benefits to full-time employees, including medical, dental, vision, and retirement plans, in addition to generous vacation time, sick time, and paid holidays. Please visit https://hr.psu.edu/benefits for more detailed information.

Salary

The salary range for this position, including all possible grades, is $46,300.00 - $67,300.00. Salary structure information can be found on Penn State's job and salary structure website.

Campus Security Crime Statistics

Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR) in accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988. The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review on the Penn State website.

EEO IS THE LAW

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact the Penn State Human Resources office.

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