Events Coordinator

2 days ago

PENN ST UNIV PA USA, United States Penn State University Talent Acquisition Full time
Job Title: Events Specialist

Join Penn State University Talent Acquisition as an Events Specialist and take on a challenging role that requires exceptional organizational skills, attention to detail, and excellent communication abilities.

Job Summary:

The Events Specialist will be responsible for planning and organizing large-scale events, collaborating with internal stakeholders to understand objectives and develop event budgets, researching and recommending venues, coordinating logistics, and building and maintaining relationships with vendors.

Key Responsibilities:
  • Advise customers on developing event plans, including objectives, venue selection, decor, sequence of events, layout of spaces, equipment rentals, and catering requirements
  • Meet with customers and/or service providers regarding products and services; negotiate contracts and make recommendations within the client's budget; resolve issues
  • Maximize revenue by implementing cost containment measures, promoting internal services, and upselling products and services
  • Generate event work orders and communicate with internal stakeholders
  • Coordinate the logistics and delivery of products and services; may manage inventory
  • Ensure availability of signage, displays, printing, technology, and any special requirements
  • Monitor schedules, organizational service levels, and standards
  • Maintain documentation through applicable software programs to track performance and to assist in business development efforts
  • Monitor activities to ensure regulatory and policy compliance, participant satisfaction, and problem resolution
  • Serve as the point of contact for real-time adjustments or changes
  • Conduct post-event evaluations; determine improvement areas
  • Develop ongoing client relationships to foster future business/revenue opportunities
  • May coordinate services such as accommodations, transportation, tours, and event security
  • Provide backup administrative support to the Operations Department in the areas of purchasing and financial assistance
Requirements:
  • Requires a Associate's Degree plus two years of relevant experience or an equivalent combination of education and experience
  • Background Check Requirement: Standard background check
What We Offer:

Penn State offers competitive benefits to full-time employees, including medical, dental, vision, and retirement plans, in addition to generous vacation time (24 days per year; accrued on a monthly basis), sick time (12 days a year; accrued on a monthly basis) and paid holidays (13 per calendar year).

Please visit benefits for more detailed information.

Salary:

The salary range for this position, including all possible grades is: $46, $67,300.00

Salary Structure - additional information on Penn State's job and salary structure.

Campus Security Crime Statistics:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR).

The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters.

The ASR is available for review here.

EEO IS THE LAW:

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If you are unable to use our online application process due to an impairment or disability, please contact here.

  • Event Coordinator

    1 day ago

    PENN ST UNIV, PA , USA, United States The Pennsylvania State University Full time

    Job Title: Events SpecialistThe Pennsylvania State University is seeking a highly skilled Events Specialist to join our team. As an Events Specialist, you will be responsible for planning and organizing large-scale events, collaborating with internal stakeholders to understand objectives and develop event budgets, researching and recommending venues,...

  • Events Coordinator

    20 hours ago

    PENN ST UNIV, PA , USA, United States Pennsylvania State University Full time

    Job SummaryThe Events Specialist plays a critical role in planning and organizing large-scale events, collaborating with internal stakeholders to understand objectives and develop event budgets. This position requires strong research and negotiation skills, as well as the ability to build and maintain relationships with vendors. The ideal candidate will have...

  • Trustee Services Coordinator

    1 month ago

    PENN ST UNIV, PA , USA, United States Pennsylvania State University Full time

    About the RoleWe are seeking a highly organized and detail-oriented Trustee Services Coordinator to support the general administrative functions of the Office of the Board of Trustees. The successful candidate will provide exceptional support to the Board and its committees, ensuring seamless execution of events, meetings, and other activities.Key...

  • Conference Coordinator

    21 hours ago

    PENN ST UNIV, PA , USA, United States Pennsylvania State University Full time

    Job SummaryWe are seeking a highly skilled Conference Planner to join our team in the Office of Conferences and Short Courses in the College of Agricultural Sciences. The successful candidate will provide support for faculty and staff in the planning and delivery of in-person and hybrid conferences and events.Key ResponsibilitiesAssist with event strategy,...

  • Conference Coordinator

    24 hours ago

    PENN ST UNIV, PA , USA, United States Penn State University Talent Acquisition Full time

    Job Summary:We are seeking a highly organized and detail-oriented Conference Planner to join our team at Penn State University Talent Acquisition. As a Conference Planner, you will be responsible for providing support for faculty and staff in the planning and delivery of in-person and hybrid conferences and events. This includes assisting with event...

  • Conference Coordinator

    2 days ago

    PENN ST UNIV, PA , USA, United States Pennsylvania State University Full time

    Job SummaryWe are seeking a highly skilled Conference Planner to join our team at the Pennsylvania State University. The successful candidate will be responsible for providing support for faculty and staff in the planning and delivery of in-person and hybrid conferences and events.Key ResponsibilitiesAssist with event strategy, planning, logistics,...

  • Conference Coordinator

    1 day ago

    PENN ST UNIV, PA , USA, United States The Pennsylvania State University Full time

    Job Title: Conference PlannerJob Summary:The Office of Conferences and Short Courses in the College of Agricultural Sciences at The Pennsylvania State University is seeking a highly skilled Conference Planner to provide support for faculty and staff in the planning and delivery of in-person and hybrid conferences and events.Responsibilities:Provide a...

  • Party Event Coordinator

    2 days ago

    Pittsburgh, PA , USA, United States Michael's Inc Full time

    Job Title: Party Event CoordinatorWe are seeking a highly motivated and organized Party Event Coordinator to join our team at Michaels Inc. As a Party Event Coordinator, you will be responsible for planning, coordinating, and facilitating events, including kids' birthday parties, within our store to provide a stress-free, fun, and engaging experience for...

  • Education Abroad Sustainability Coordinator

    2 days ago

    PENN ST UNIV, PA , USA, United States Penn State University Talent Acquisition Full time

    Job Title:Education Abroad Sustainability AssistantJob Summary:Penn State Global is seeking a detail-oriented and enthusiastic Education Abroad Sustainability Assistant to join our team at Penn State's University Park campus. The successful candidate will be responsible for managing sustainability-related programs and events, including the Global...

  • Event Coordinator

    3 weeks ago

    St Louis, Missouri, United States Fresh Form Draft Full time

    Event Coordinator Job DescriptionFresh Form Draft is seeking a skilled Event Coordinator to join our team in Saint Louis, MO. As an Event Coordinator, you will be responsible for planning and executing company events, including trade shows, conferences, workshops, client meetings, and internal team-building events.Key Responsibilities:Event Planning:...

  • Event Coordinator

    3 weeks ago

    St Louis, Missouri, United States St. Louis City SC Full time

    Event Coordinator Job DescriptionSt. Louis CITY SC is seeking a highly organized and detail-oriented Event Coordinator to join our Special Events Team. As an Event Coordinator, you will be responsible for executing private events at our state-of-the-art stadium, ensuring exceptional client satisfaction and service from initial inquiry to event close-out.Key...

  • Event Coordinator

    2 weeks ago

    St. Petersburg, Florida, United States Birchwood Inn Partners, LLLP Full time

    Job Title: Special Events CoordinatorJoin the Birchwood Inn Partners, LLLP team as a Special Events Coordinator, where you will play a vital role in planning, executing, and communicating event details for confirmed Banquet weddings, corporate meetings, and social events.Key Responsibilities:Assist in planning and executing events, ensuring seamless...

  • Marketing Events Coordinator

    4 weeks ago

    St. Petersburg, FL, USA, United States SureCost Full time

    Job Title: Marketing Events CoordinatorAt SureCost, we are seeking a highly organized and detail-oriented Marketing Events Coordinator to join our team. As a key member of our marketing team, you will be responsible for planning and executing our key event initiatives for lead generation and marketing success.Key Responsibilities:Manage the successful...

  • Event Coordinator

    3 weeks ago

    St Louis, Missouri, United States 21c Museum Hotels Full time

    Job Summary21c Museum Hotels is seeking a highly skilled Event Manager to join our team. As an Event Manager, you will be responsible for coordinating and executing events in our hotel's event spaces, working closely with the Event Sales Manager and Executive Chef to ensure seamless execution and exceeding client expectations.Key ResponsibilitiesCoordinate...

  • Senior Administrative Assistant

    1 week ago

    PENN ST UNIV, PA , USA, United States Penn State University Talent Acquisition Full time

    Job SummaryWe are seeking a highly skilled and organized Senior Administrative Assistant to provide administrative support to the Director and Associate Director of OGFAA. The successful candidate will be responsible for overseeing daily administrative operations, coordinating meetings, assisting in organizing events, and serving as the front-line...

  • Event Coordinator

    22 hours ago

    St Louis, Missouri, United States Curate Corp Voice Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Event Assistant to support the planning, coordination, and execution of various events. The ideal candidate will have excellent communication skills, a passion for event management, and the ability to work effectively in a dynamic team environment.Key ResponsibilitiesAssist in the planning and...

  • Event Coordinator

    3 weeks ago

    St Louis, Missouri, United States TKFC LC dba St Louis CITY SC Full time

    Job Title: Coordinator, Special EventsAbout the Role:We are seeking a highly organized and detail-oriented Coordinator, Special Events to join our team at TKFC LC dba St. Louis CITY SC. As a key member of our Special Events team, you will be responsible for executing private events at our state-of-the-art stadium, ensuring exceptional client satisfaction and...

  • Event Management and Camps Coordinator

    2 days ago

    Pittsburgh, PA , USA, United States University of Pittsburgh Full time

    Job SummaryThe University of Pittsburgh is seeking a highly organized and detail-oriented individual to serve as the Assistant Director of Event Management and Camps. This role will be responsible for coordinating the logistics of sports camps, including payments, communications with campers and parents, website maintenance, and coordinating athletic...

  • Event Coordinator

    20 hours ago

    Petersburg, KY , USA, United States ANSWERS IN GENESIS GROUP Full time

    Job Title: Event CoordinatorAnswers in Genesis Group is seeking a highly organized and detail-oriented Event Coordinator to join our team. As an Event Coordinator, you will be responsible for organizing and executing AiG seminars, conferences, and events across the country.Key Responsibilities:Negotiate event schedules and needs with hosts and AiG...

  • Party Event Coordinator

    2 days ago

    St. Louis, MO, USA, United States Michaels Stores Full time

    Job SummaryWe are seeking a highly motivated and organized Party Event Coordinator to join our team at Michaels Stores. As a Party Event Coordinator, you will be responsible for planning, coordinating, and facilitating events within our store to provide a stress-free, fun, and engaging experience for our guests. You will also be responsible for delivering...