Senior Administrative Assistant
1 week ago
We are seeking a highly skilled and organized Senior Administrative Assistant to provide administrative support to the Director and Associate Director of OGFAA. The successful candidate will be responsible for overseeing daily administrative operations, coordinating meetings, assisting in organizing events, and serving as the front-line point-of-contact for OGFAA communications.
Key Responsibilities- Provide administrative support and serve as the primary point of contact for OGFAA communications.
- Manage the Director's, Associate Director's and other financial staff calendars.
- Coordinate and prepare agendas for meetings; take minutes.
- Assist with planning and setup for events such as the University Graduate Fellowship/Distinguished Graduate Fellowship (UGF/DGF) Reception, Faculty and Staff Luncheon, and Financial Aid Day.
- Support other Graduate School events as needed.
- Draft communications to college deans, graduate administrators, and program heads regarding funding opportunities.
- Assist with National Science Foundation Graduate Research Fellowship Program (NSF GRFP) congratulatory letters, SARI compliance, and other administrative tasks.
- Oversee records retention, track awards, and compile thank-you letters for endowments.
- Manage award competitions in InfoReady, including monitoring faculty reviewer status.
- Coordinate Intercollege Graduate Degree Program (IGDP) recruitment nominations and manage related awards in Graduate Awards Tracking System (GRATS).
- Handle Deans Distinguished Graduate Scholarship (DDGS) and DGF nominations, communicate approvals, and update awards in GRATS.
- Monitor GRATS deadlines, assist colleges with compliance, and process deferrals as needed.
- Manage Sloan Scholar funding requests, maintain records, and ensure proper documentation.
- Update OGFAA webpages.
- Administer financial allocations for IGDP recruitment and travel.
- Serve as the primary contact for the Student Tuition Assistance Program (STAP), managing the portal and coordinating with the Bursar's office on discrepancies.
- Provide administrative support for the Graduate Council for Fellowships and Awards Committee.
- A minimum of an Associate's degree and 4+ years of related experience, or an equivalent combination of education and experience.
- Excellent communication and organizational skills.
- Ability to work in a fast-paced environment and prioritize multiple tasks.
- Proficiency in Microsoft Office and Google Suite.
- Ability to maintain confidentiality and handle sensitive information.
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