Administrative Coordinator

2 weeks ago


Orland Park, Illinois, United States North South Consulting Group Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at North South Consulting Group. The successful candidate will provide administrative support to our U.S. Army Recruiting Company Command Leadership Team, ensuring the smooth operation of our Recruiting office.

Key Responsibilities
  • Schedule meetings and maintain calendars, conference calls, and web-based meetings, resolving conflicts when necessary.
  • Notify the appropriate unit or organizational representatives when technology issues arise.
  • Receive visitors, telephone calls, and emails, and provide assistance as needed.
  • Answer incoming mail daily and sort or act accordingly.
  • Ensure that both the recruiting company and recruiting stations have sufficient postal and office supplies on hand.
  • Establish and maintain reports and files, both paper and electronic, to maintain current and historical data for future use/reference.
  • Access the Defense Travel System (DTS) to prepare various order types and review unit member's requests for travel.
  • Electronically build and enter Bulk Leads into the Leads Management System as needed.
  • Maintain the Digital Training Management System (DTMS), ensuring all training schedules are up to date and complete copies of the training schedule are disseminated accordingly.
  • Maintain the Medical Protection System (MEDPROS) for the organization, ensuring all files are complete, reports include all required forms, and submitted to the appropriate offices within established timelines.
Requirements
  • High School Diploma or equivalent.
  • Proficient in using Microsoft Office 365.
  • Effective communication, organizational, and people skills.
  • Knowledge of administrative and clerical procedures and systems, such as managing files and records, stenography, and transcription, designing forms, and other office procedures and terminology.
  • Previous work-related knowledge or experience in a similar role.
  • Must pass a federal background check and drug testing as required.


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