Community Engagement Coordinator

2 weeks ago

Flagstaff, Arizona, United States Forest Highlands Highlands Association Full time

Position Summary:


The Community Liaison serves as the primary contact for members of the Forest Highlands community, collaborating closely with the General Manager, CFO, and Board of Directors.

This role is dedicated to ensuring that inquiries from members, contractors, the public, and other external stakeholders are addressed promptly and professionally through various communication channels, including in-person interactions, phone calls, and written correspondence.

This position is fundamentally responsible for providing administrative support to the General Manager, CFO, Design Review Committee, and the Forest Highlands Foundation Board of Directors.


Key Responsibilities:
Customer Service: Welcome members and assess their needs while explaining services, processes, and guidelines related to club operations. Respond to all member inquiries via phone and email, ensuring all communications are accurately created, reviewed, and dispatched. Exercise discretion and sound judgment when handling sensitive and confidential information.

Meeting and Event Coordination: Oversee the planning and execution of Forest Highlands Foundation meetings and events from start to finish. Manage Design Review Committee meetings comprehensively. Assist the General Manager, CFO, Foundation Board members, and Design Review consultants with meeting preparations and follow-ups, including maintaining agendas, creating pre-meeting packets, taking notes as necessary, drafting and distributing minutes, and tracking follow-up items. Organize all necessary materials to facilitate efficient presentations.

Administrative Duties: Develop and maintain spreadsheets utilizing advanced Excel functions to generate reports and lists. Oversee the maintenance and procurement of office equipment and supplies. Distribute incoming mail to appropriate recipients within the office. Create various communication documents using Adobe and Microsoft applications as required. Perform administrative tasks such as filing, faxing, photocopying, collating, and scanning documents.


Design Review Support: Provide administrative assistance to the Design Review Committee (DRC) and external consultants, interacting with club members, contractors, architects, and landscapers. Track and manage plans submitted for DRC review, ensure timely billing of DRC fees to club members, and correspond with members regarding DRC matters. Prepare meeting agendas, create informational packets, take notes, and follow up on outstanding items. This role demands a high level of attention to detail and strong organizational skills.

Forest Highlands Foundation Support: Act as administrative support for the Forest Highlands Foundation Board of Directors, engaging with club members, tracking donations, sending acknowledgment letters, and assisting with fundraising events as necessary.

Qualifications:
To excel in this role, candidates must demonstrate the ability to perform each essential duty effectively. The qualifications listed below represent the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to fulfill the essential functions.

Minimum Qualifications:
- Associate's Degree and/or 2 years of experience in an administrative or customer relations role
- Exceptional written and verbal communication skills
- Proficient typing skills
- High proficiency in Microsoft Word, Outlook, Excel, and PowerPoint
- Professional demeanor with strong face-to-face and telephone interaction skills
- Proven ability to manage multiple projects simultaneously and apply relevant interdepartmental information
- Self-motivated with excellent customer service skills, an eagerness to learn, and a good sense of humor
- Strong interpersonal, organizational, and time management skills
- Flexibility to work evenings, weekends, and holidays as needed
- Keen attention to detail
- Ability to learn and utilize new software
- Prior knowledge of Golf Club/HOA operations is advantageous

Language Proficiency:
Ability to read and interpret documents such as safety rules, operating instructions, and procedure manuals. Ability to communicate effectively with guests, management, vendors, the general public, and other employees.

Mathematical Skills:
Ability to perform basic mathematical operations using whole numbers, fractions, and decimals.

Reasoning Skills:
Ability to apply common sense to carry out instructions provided in written, oral, or diagram form. Ability to address problems involving several concrete variables in standardized situations.

Physical Demands and Work Environment:
This position is situated in an open office environment within a golf/country club in a private residential community. Candidates must be able to work in a busy office setting alongside multiple colleagues. The role requires the ability to lift up to 25 lbs regularly and up to 50 lbs occasionally, as well as the capacity to lift overhead and push/pull. Frequent walking, sitting, standing, bending, and the use of hands for various tasks are essential. Exposure to outside weather conditions, including low temperatures, is expected.

Equipment Utilized:
Copier, fax machine, telephone, computer, laminator, printer, golf cart, Zoom, and Team Meetings.

  • Community Engagement Coordinator

    2 weeks ago

    Flagstaff, Arizona, United States Forest Highlands Highlands Association Full time

    Position Summary:The Community Engagement Coordinator serves as the primary liaison for members of the Forest Highlands Association, facilitating communication with the General Manager, CFO, and Board of Directors. This role is essential in ensuring that inquiries from members, contractors, the public, and other external stakeholders are addressed promptly...

  • Community Engagement Coordinator

    2 weeks ago

    Flagstaff, Arizona, United States Forest Highlands Highlands Association Full time

    Position Summary:The Community Engagement Coordinator serves as a vital link between the Forest Highlands members and the management team, including the General Manager, CFO, and Board of Directors. This role is dedicated to ensuring that inquiries from members, contractors, the public, and other external stakeholders are addressed promptly and...

  • Voter Engagement Coordinator

    2 weeks ago

    Flagstaff, Arizona, United States Voter Education Project Full time

    IMMEDIATE HIRING2024 Campaign Season Opportunities: Voter Education ProjectAbout Us: Since 2013, Voter Education Project has been dedicated to fostering impactful change within local and national communities through strategic guidance and active participation. Our proficiency encompasses business-to-business collaboration, telephonic outreach initiatives,...

  • Arizona Youth Engagement Coordinator

    1 week ago

    Flagstaff, Arizona, United States NextGen America Full time

    Position OverviewSalary: $4,632.50/monthROLE SUMMARY:NextGen America is on the lookout for dedicated and enthusiastic individuals to contribute to our youth organizing initiative in Arizona. This position focuses on mobilizing young voters and enhancing their involvement in the electoral process by facilitating voter registration across the state. Our...

  • Coordinator of Fire Science Programs

    1 week ago

    Flagstaff, Arizona, United States Coconino Community College Full time

    Salary Range: $53,050 - $78,514 per year, commensurate with education and experience. Anticipated Hiring Range: $53,050 - $65,782 based on qualifications.Cafeteria Plan: Eligible employees receive an additional $5,640 annually for benefits or extra take-home pay.Paid Holidays: 21 holidays, including a full week off during the winter break and over Spring...

  • Coordinator of Fire Science Programs

    2 weeks ago

    Flagstaff, Arizona, United States Coconino Community College Full time

    Salary Range: $53,050 - $78,514 per year, commensurate with qualifications and experience. Anticipated Hiring Range: $53,050 - $65,782 based on qualifications and experience.Cafeteria Plan: Eligible employees receive an additional $5,640 annually for benefits or additional take-home pay.Paid Holidays: 21 holidays, including a full week off during the holiday...

  • Coordinator of Fire Science Programs

    2 weeks ago

    Flagstaff, Arizona, United States Coconino Community College Full time

    Salary Range: $53,050 - $78,514 per year, based on qualifications and experience. Anticipated Hiring Range: $53,050 - $65,782, contingent upon education and experience.Cafeteria Plan: Eligible employees receive an additional $5,640 annually to assist with benefit costs or as extra take-home pay.Paid Holidays: 21 holidays per year, including a full week off...

  • Youth Engagement Specialist

    2 weeks ago

    Flagstaff, Arizona, United States Boys and Girls Club of Flagstaff Full time

    Job OverviewPosition Title: Youth Engagement SpecialistEmployment Type: Part-Time Hourly, 12-20 hours per weekCompensation: $17.40 per hourBenefits: Complimentary Club membership for eligible dependents; paid sick leave; health, vision, dental, short and long-term disability, life insurance; paid birthday off (available after 30 days of employment); paid...

  • Client Engagement Specialist

    2 weeks ago

    Flagstaff, Arizona, United States ARIZONA LABOR FORCE INC Full time

    The Client Engagement Specialist plays a crucial role in acquiring new customers, driving sales, and maintaining communication with prospective clients. This position involves identifying potential clients, addressing their needs, and ensuring ongoing support for existing customers. Key Responsibilities: Identify and pursue new sales opportunities through...

  • Customer Engagement Specialist

    2 weeks ago

    Flagstaff, Arizona, United States Myamtel Full time

    Position OverviewAs a Retail Sales Consultant at Myamtel, you will serve as the primary point of contact for our customers, embodying our commitment to delivering exceptional service and innovative solutions. This role is pivotal in upholding Myamtel's reputation as a leading retailer in the wireless industry.Key ResponsibilitiesSales and Customer...

  • Executive Administrative Coordinator

    1 week ago

    Flagstaff, Arizona, United States Arizona Official Website of State of Arizona Full time

    Position Overview: Are you dedicated to providing exceptional support to others? The Executive Administrative Coordinator role at the Arizona Official Website of State of Arizona is designed for individuals who thrive in a supportive environment. In this position, you will engage in a variety of intricate administrative tasks that support senior...

  • Customer Engagement Specialist

    1 week ago

    Flagstaff, Arizona, United States Anderson Merchandisers, L.L.C. Full time

    JOIN OUR DYNAMIC TEAM!We are seeking enthusiastic individuals who thrive in a collaborative environment. Our team members share exceptional interpersonal skills, enjoy working autonomously, and possess a strong sense of motivation. While we prioritize hard work, we also believe in fostering a fun and engaging workplace.We provide flexible scheduling options,...

  • Faculty Position in Photography

    3 days ago

    Flagstaff, Arizona, United States Coconino Community College Full time

    Job SummaryWe are seeking a part-time faculty member to teach Digital Photography courses at Coconino Community College. The successful candidate will have a strong background in photography and teaching experience in a higher education setting.Key ResponsibilitiesTeach assigned courses, adhering to course outlines and student learning objectives.Prepare and...

  • Faculty Position in Photography

    6 days ago

    Flagstaff, Arizona, United States Coconino Community College Full time

    Job SummaryWe are seeking a highly qualified Part-Time Instructor in Digital Photography to join our team at Coconino Community College. The successful candidate will be responsible for teaching assigned ART courses, with a focus on Digital Photography.Key ResponsibilitiesTeach assigned courses, adhering to course outlines and student learning...

  • Civil Project Coordinator

    1 week ago

    Flagstaff, Arizona, United States Food Management Search Full time

    Company Overview: Food Management Search is seeking a skilled Civil Project Coordinator with expertise in substantial infrastructure projects. The ideal candidate will oversee various aspects of Underground Utilities and Earthwork initiatives.Key Responsibilities:Collaborate with site supervisors and team leaders to ensure project objectives are...

  • Client Relations Coordinator

    2 weeks ago

    Flagstaff, Arizona, United States Benefit & Financial Strategies Full time

    Job OverviewWe are seeking a dedicated Client Relations Coordinator to enhance the experience of our valued clients at Benefit & Financial Strategies. This full-time role is essential in providing a seamless and welcoming environment for our clientele.Key ResponsibilitiesRespond to phone inquiries and warmly welcome clients.Organize and schedule client...

  • Sales Representative

    5 days ago

    Flagstaff, Arizona, United States U.S. LawShield Full time

    About the RoleAs a part-time Field Sales Representative with U.S. LawShield, you will serve as the primary point of contact for prospective members at various events and locations. Your primary responsibility will be to deliver engaging presentations that highlight the benefits of becoming a member of U.S. LawShield.Key ResponsibilitiesCommunity Engagement:...

  • Executive Administrative Coordinator

    2 weeks ago

    Flagstaff, Arizona, United States Arizona Official Website of State of Arizona Full time

    Position Overview: Are you dedicated to providing exceptional support? The Executive Administrative Coordinator role at the Arizona Official Website of State of Arizona offers an opportunity to contribute significantly to our team. In this capacity, you will engage in a variety of intricate administrative tasks to support the leadership team. Your...

  • Sales Representative

    1 day ago

    Flagstaff, Arizona, United States U.S. LawShield Full time

    About the RoleAs a Field Sales Representative with U.S. LawShield, you will be the primary point of contact for prospective members at various events and locations. Your role will involve delivering engaging presentations to highlight the benefits of our membership program, promoting self-defense education and security within your community.Key...

  • Registered Nurse

    17 hours ago

    Flagstaff, Arizona, United States Northern Arizona Healthcare Full time

    Job SummaryNorthern Arizona Healthcare is seeking a highly skilled Registered Nurse to join our team as a Patient Care Coordinator. In this role, you will be responsible for coordinating patient care, providing direct care, and educating patients and their families.Key ResponsibilitiesPatient Care: Assess patient needs and conditions, gather relevant health...