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Manager of Grants and Compliance Accounting

2 months ago

San Francisco, California, United States Mission Economic Development Agency. Full time
Job Overview

Salary Range: $105,000 - $115,000

Position Title: Grants and Compliance Accounting Manager

Department: Finance

About the Organization

The Mission Economic Development Agency (MEDA) is a community-focused organization dedicated to local economic development. For over five decades, MEDA has actively engaged individuals, families, and small enterprises in strategies aimed at community enhancement. Centered in the Mission District, MEDA's mission is to empower low- and moderate-income Latino families by fostering economic equity and advocating for social justice through asset development and community progress.

Position Summary

The Grants and Compliance Accounting Manager plays a crucial role in ensuring precise, consistent, and timely financial management and compliance related to the organization's grants. This includes overseeing post-award grant accounting, budget adjustments, and adherence to funding source guidelines, ensuring prompt revenue collection, and accurate submission of financial reports in accordance with grant regulations.

  • Thoroughly review grant terms and conditions to ensure compliance with funder expectations.
  • Monitor monthly project expenditures to confirm alignment with approved budgets and compliance with applicable federal, state, and other regulations (e.g., 2 CFR Part 200) as well as Generally Accepted Accounting Principles (GAAP).
  • Prepare and submit invoices and report requests to funding agencies in a timely manner.
  • Compile month-end and quarter-end compliance summary reports, collaborating with program and support departments to generate reports for funders.
  • Analyze grant budgets against actual expenditures and work with department heads to ensure spending aligns with grant budget forecasts, managing amendments as necessary.
  • Oversee grant cancellations, amendments, and payment adjustments.
  • Manage the post-award and closeout phases of financial grant administration.
  • Prepare revenue journal entries, including cost reclassifications and monthly accruals.
  • Possess knowledge of accounting recognition rules for temporarily restricted net assets and deferred revenue.
  • Update monthly payroll allocation entries related to grant activities.
  • Maintain organized records and documentation to ensure audit readiness.
  • Assist with compliance audits, fiscal reviews, and grant schedules.
  • Perform additional duties as assigned.

Qualifications and Experience

  • Bachelor's Degree in Accounting or a related field, or equivalent experience.

Essential Skills and Competencies

  • Minimum of 5 years of experience in the nonprofit sector, including general accounting and compliance.
  • At least 5 years of experience in budget development and grants management.
  • Strong verbal communication, active listening, writing, and editing abilities.
  • Collaborative team player who is adaptable, resourceful, and capable of handling multiple responsibilities.
  • Proven ability to prioritize multiple projects, maintain progress, solve problems, and meet tight deadlines.
  • Ability to quickly and collaboratively resolve complex issues with programs, finance, and operations.
  • Expertise in budget development and expense allocation to support proposals and grants.
  • Knowledge of GAAP, including reporting requirements and procedures related to federal, state, and other grants, cost accounting, and uniform guidance audits.
  • Familiarity with principles and practices of contract/grant administration, monitoring, and budgeting.
  • Capability to manage contracts, requirements, policies, and procedures related to grants, as well as applicable laws and regulations.
  • Ability to compile and analyze data and prepare summary status reports.

Technical Proficiencies

  • Experience with fund accounting software, preferably MIP, Sage Intacct, or similar ERP systems.
  • Proficient in Microsoft Office, especially Excel (including pivot tables and vlookups).
  • Familiarity with other relevant technologies such as Salesforce.