Supply Chain Procurement Coordinator
2 weeks ago
Job Title: Procurement Specialist
Location: Wilmington, NC
Schedule: 8 – 5 pm Monday - Friday
- Willingness to work overtime as needed, subject to managerial approval.
- This role primarily involves desk work, with occasional visits to the Store Room for parts procurement.
- Responsible for overseeing procurement activities and optimizing processes that ensure the timely delivery of MRO parts to production teams.
Experience Required:
- Experience in Supply Chain Management
- Proficient in Advanced Excel, including pivot tables, VLOOKUP, and formulas
Key Procurement Responsibilities:
Supplier Documentation Management:
- Oversee non-disclosure agreements and insurance certificates for a large supplier base.
- Process new supplier additions and manage numerous supplier change requests annually.
- Conduct part cleanup within the PeopleSoft system.
- Review stock-out part documentation.
Support for MRO Replenishment:
- Monitor order issues and expedite as necessary.
- Verify order confirmations.
- Analyze purchase price variance and PO closure reports for necessary adjustments.
- Follow up on vendor inquiries and parts purchasing.
Invoice Resolution Support:
- Assist in resolving invoice discrepancies for production parts.
- Guide users on the PeopleSoft system to address invoice-related issues.
International Shipment Assistance:
- Prepare necessary shipping documentation.
- Retrieve parts from the Storeroom for shipment preparation.
Repair Process Management:
- Investigate repairs returned to the Storeroom.
- Facilitate bin-to-bin transfers as needed.
- Prepare repairs for return shipment to suppliers.
- Conduct monthly inventory checks to track ongoing repairs.
Inventory Management:
- Conduct daily cycle counts for the Storeroom.
- Perform daily counts of raw materials for coatings and inks.
Inventory Relocation Support:
- Assist with the relocation of inventory within the Stores.
- Identify available locations for new inventory parts.
- Optimize product placement for improved cycle count accuracy.
- Execute bin-to-bin adjustments as required.
Additional Skills:
- Self-motivated, dependable, and resourceful; eager to take on tasks that enhance personal growth and support team efficiency.
- Strong proactive management abilities.
- Familiarity with PeopleSoft.
- Effective at prioritizing tasks and managing multiple responsibilities.
- Skilled in conflict resolution and problem-solving.
- Exceptional interpersonal skills, demonstrating tact, patience, and flexibility.
- Ability to establish and maintain effective relationships at all organizational levels.
- Knowledgeable in handling proprietary documents and inventory control procedures.
- Capable of effective communication with both internal stakeholders and external suppliers.
- Quick to learn procurement policies, processes, and tools.
Education: A minimum of a two-year degree is preferred, though relevant work experience may be considered in lieu of formal education.
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