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Administrative Coordinator

1 month ago

Ontario, California, United States Westin Furniture Full time
Office Manager Job Summary

We are seeking a highly organized and detail-oriented Office Manager to join our team at Westin Furniture. The successful candidate will be responsible for coordinating all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently.

Key Responsibilities:
  • Maintain a calendar of appointments and meetings, ensuring seamless scheduling and coordination.
  • Design an efficient office layout, prioritizing organization and productivity.
  • Collaborate with human resources to create, update, and maintain office procedures, ensuring compliance and consistency.
  • Maintain office equipment in good working order, working closely with the IT department to resolve any technical issues.
  • Pay and record invoices accurately, ensuring timely payment and record-keeping.
  • Negotiate contracts and pricing with vendors and service providers, securing the best possible deals for the company.
  • Accurately maintain the general office budget, ensuring financial transparency and accountability.
  • Plan and execute special events, such as holiday parties and employee appreciation lunches, fostering a positive and inclusive work environment.
  • Schedule repair vendors for facility maintenance, ensuring prompt and efficient resolution of any issues.
  • Handle staff relations, implementing policies from the employment handbook and maintaining accurate employee records.
  • Establish and implement plans for security cameras, key distribution, and key return, ensuring a secure and organized workspace.
  • Keep accurate records of all company devices, ensuring compliance with company policies and procedures.
Requirements:
  • High school diploma or equivalent required, some college preferred.
  • Previous experience as an Office Manager or similar position preferred.
  • Understanding of office equipment, systems, and procedures.
  • Skilled in Microsoft Office, Excel, and Outlook.
  • Excellent time management skills and ability to prioritize multiple tasks.
  • Strong problem-solving skills and attention to detail.
  • Excellent verbal and written communication skills.