Executive Administrator
1 week ago
Job Summary:
We are seeking an experienced Executive Administrator to join our team at Sargent Electric Company. As a key member of our executive team, you will provide administrative support, coordinate travel arrangements, and maintain confidentiality in a fast-paced environment.
Responsibilities:
- Coordinate executive team calendars, appointments, and travel arrangements.
- Prepare and edit correspondence and reports for executives.
- Act as a point of contact between executives, employees, and external partners.
- Coordinate customer, vendor, and subcontractor inquiries with the appropriate Sargent locations.
- Organize and coordinate meetings, events, and conferences.
- Maintain confidentiality and handle sensitive information with discretion.
- Coordinate team travel, meetings, and accommodation.
- Maintain corporate records in an organized manner.
- Coordinate surety bond needs, renewals, approvals, and overall schedule.
- Coordinate certificates of insurance requests.
- Gather and maintain approvals for contract reviews and similar needs.
- Coordinate Board Meetings and Board requests with Executive Management.
- Bachelor's degree in business administration, marketing, or a related field (preferred).
- 10+ years of executive administration, customer service, or other role interfacing internally and externally in a complex organization.
- Exceptional organizational and time management skills.
- Ability to juggle multiple tasks and deal with conflicting priorities.
- Strong written and verbal communication skills.
- Attention to detail and a high level of confidentiality.
Sargent Electric Company is a leading electrical contracting company providing comprehensive services to our clients. We are committed to excellence and innovation in our industry.
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