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Executive Administrative Coordinator

2 months ago

Orlando, Florida, United States CareMax Inc Full time
Job Overview

The Executive Administrative Coordinator plays a crucial role in delivering high-level administrative support to the leadership team at CareMax Inc. This position is essential for ensuring that executives can effectively manage their responsibilities and drive key initiatives within the organization.

Key Responsibilities
  • Facilitating administrative tasks, including composing and refining emails, drafting memos, and preparing communications on behalf of executives.
  • Maintaining precise and comprehensive records to support executive functions.
  • Handling basic accounting responsibilities as needed.
  • Coordinating meetings, which includes scheduling, sending reminders, and arranging catering services when required.
  • Responding to phone inquiries in a courteous and professional manner.
  • Welcoming guests and determining the purpose of their visit before directing them to the appropriate personnel.
  • Overseeing the executive's calendar, prioritizing appointments, and managing sensitive matters effectively.
  • Executing additional duties as assigned to support the executive team.
Qualifications
  • A Bachelor's degree is preferred.
  • Experience managing multiple calendars efficiently.
  • Proficiency in Microsoft Office Suite (PowerPoint, Word, Excel, Outlook).
Skills and Abilities
  • Experience with expense reporting.
  • Ability to work independently and under general supervision.
  • Commitment to maintaining confidentiality regarding executive matters.
  • Strong time management skills and ability to meet deadlines.
  • Excellent written and verbal communication skills.
  • Exceptional organizational skills with the ability to multitask.
  • Strong problem-solving and decision-making capabilities.
  • Proactive approach and self-direction in tasks.
  • Strong interpersonal skills.
Work Environment

The typical work environment for this role includes:

  • Moderate to high noise levels.
  • A clean, well-lit, and comfortable climate.
  • A fast-paced atmosphere that requires adaptability.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.