Financial Operations Manager

1 week ago


Lansing, Michigan, United States Michigan State University, Infrastructure Planning And Facilities Full time

Job Summary

This position will oversee and determine the course of action and resolution of purchasing issues with customers, vendors, and Purchasing Accounts payable. The successful candidate will educate and monitor for compliance of all MSU Procurement Card holders in Infrastructure Planning and Facilities (IPF) regarding university and IPF purchasing policies through one-on-one and group training regarding procurement policies through Planon and EBS.

Key Responsibilities

  • Oversee warehouse accounts (revolving/clearing) for charges with P-Card, purchase orders (contracted or blanket) and Spartan Marketplace.
  • Correct discrepancies, re-bill transactions to Planon orders, and process financial transactions in EBS.
  • Direct the annual year-end physical inventories process and reconciliation of IPF stock that total $2.5 to $3M.
  • Oversee IPF stock/warehouse and clearing accounts as the Fiscal Officer.
  • Responsible for re-billing over $30M of charges through the accounts annually to the appropriate operating statement accounts throughout campus.
  • Create, revise and provide financial reports to all IPF areas.
  • Oversee GPS fleet management contracts for all of IPF (~200 vehicles), pays monthly statements, bills IPF departments monthly, and maintains purchase orders.
  • Monitor compliance of the IPF mobile device policy.
  • Oversee two Verizon contracts totaling approximately $75,000/monthly for over 800 mobile devices, pays monthly statements, bills IPF departments monthly, updates user plans, and provides data usage reports.

Requirements

  • Knowledge equivalent to that which normally would be acquired by completing a four-year college degree program in Accounting.
  • One to three years of related and progressively more responsible or expansive work experience in financial statement and report preparation, general ledger accounting and budgeting.
  • Knowledge of MSU accounting and business policies and procedures, including experience with EBS.
  • Knowledge of facilities operations.
  • Strong project management, organizational, and data analysis skills.
  • Proficiency in Microsoft Office products.
  • Experience with work order management systems and construction change order systems.
  • Strong communication skills, both oral and written.
  • Ability to work independently and with individuals and teams at all levels in the organization.
  • Strong ability to multi-task while paying attention to detail.

Equal Employment Opportunity Statement

Michigan State University is an equal opportunity employer and is committed to fostering a diverse and inclusive work environment.



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