Financial Operations Manager

2 weeks ago

Lansing, Michigan, United States DiaMedical USA Full time


DiaMedical USA is a rapidly expanding distributor of medical equipment, seeking to appoint a Financial Operations Manager.

Our mission at DiaMedical USA is to enhance the quality of healthcare by serving as a comprehensive solution for healthcare facilities and educational institutions, enabling clinicians and educators to focus on patient care.

As one of the leading providers of healthcare and educational equipment nationwide, we fulfill our mission by streamlining the purchasing process and acting as a single-source supplier for over 1,500 manufacturers in the healthcare and instructional sectors.

The Financial Operations Manager is responsible for overseeing the daily functions of the Accounting Department. This role entails developing, implementing, and maintaining accounting principles, practices, procedures, and systems for the collection, analysis, verification, and reporting of financial data.

With a strong analytical mindset, this position requires creativity in problem-solving and thorough consideration of all relevant factors to mitigate risks during decision-making.

Success in this role hinges on a deep understanding of detailed information, hands-on involvement, and effective follow-up with the team. Timeliness and accuracy are equally critical in fulfilling job responsibilities.



Key Responsibilities:


1. Supervise the daily operations of the Accounting team, ensuring effective cash management and accurate distribution of expenditures, receipts, and receivables.

2. Serve as the primary contact for all accounting inquiries from team members and other departments.

3. Ensure bank accounts are properly funded and reconciled, authorizing transfers as needed.

4. Oversee the accuracy of general ledger transactions from order entry to cash collection.

5. Prepare financial statements, including income statements, balance sheets, and cash flow statements, in compliance with GAAP.

6. Manage the recording of capital expenditures, depreciation, and amortization.

7. Review and resolve discrepancies in financial entries.

8. Conduct audits of invoices and vouchers, ensuring all transactions are substantiated prior to posting.

9. Prepare and analyze various financial reports, including order backlog and regional sales analysis.

10. Adhere to monthly and year-end closing schedules for timely reporting.

11. Collaborate with management on departmental budgets and spending variances.

12. Prepare documentation for annual audits and liaise with external auditors as necessary.

13. Ensure accurate sales tax invoicing and timely filing of sales and use tax returns.

14. Coordinate inventory counts and ensure accurate valuation of inventory balances.

15. Manage financial reporting for government contracts and oversee lease management.

16. Handle international purchasing and vendor payments.

17. Oversee payroll entries and collaborate with customer service on credit applications.

18. Maintain confidentiality and protect the company's financial information.


Supervisory Responsibilities:


1. Assess resource needs and manage the Accounting team, fostering a diverse and inclusive work environment.

2. Oversee team performance, time management, and career development.


Education:


A Bachelor's degree in Accounting, along with a minimum of 5 years of progressive financial and management experience, or a combination of 9 years of education and experience. CPA license is preferred.


Skills and Experience:


1. In-depth knowledge of Generally Accepted Accounting Principles (GAAP) and relevant regulations.

2. Proficiency in accounting software, with a preference for NetSuite.

3. Familiarity with ERP systems and ability to generate reports from data.

4. Advanced skills in Microsoft Office, particularly Excel.

5. Strong attention to detail and accuracy.

6. Ability to maintain confidentiality in business transactions.

7. Capacity to thrive in a fast-paced environment and meet strict deadlines.

8. Knowledge of inventory management and valuation methods.

9. Understanding of LLC management and higher education financing is a plus.


Physical and Cognitive Demands:


The characteristics of the work environment described here are representative of those encountered while performing the essential functions of this role. Reasonable accommodation requests will be reviewed on a case-by-case basis to enable individuals with disabilities to perform essential functions.

Regular activities include sitting, talking, hearing, and using hands to handle or feel objects. Occasional requirements include standing, walking, and lifting up to 15 pounds. Specific vision abilities required include close and distance vision.

This role necessitates the ability to understand, remember, apply, and communicate complex information, analyze and make decisions with significant impact, and express ideas clearly in both written and spoken forms.

Successful candidates will also be able to compute, analyze, and interpret complex statistical data for reporting purposes.


Conditional offers of employment will require a drug test and background check.

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