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Office Administration Coordinator

2 months ago

Morton Grove, Illinois, United States Brilliant Financial Staffing - IL Full time
Job Overview

Brilliant Financial Staffing is currently seeking an Office Administration Coordinator for a reputable client. This organization is a prominent medical facility that has recently expanded and is in need of a proficient Office Administration Coordinator to support their operations. The selected candidate will be engaged on a temporary to permanent basis, focusing on various administrative and billing tasks.

Key Responsibilities:
  • Organize and file all scanned documents on a daily basis.
  • Send clinic schedules to medical professionals for the upcoming clinic day.
  • Prepare weekly travel charts.
  • Manage daily mail distribution.
  • Confirm nightly on-call schedules with the answering service.
  • Order and maintain office supplies.
  • Handle incoming phone calls, including those from closed offices at different locations.
  • Page physicians for consultations, including essential details such as consult type, hospital, patient name, room number, referring physician, and hospital contact information.
  • Schedule appointments for both new and existing patients following established protocols, providing directions for new patients.
  • Process and manage billing information on a daily basis.
  • Handle dictation, letters, and physician orders consistently.
  • Register patients, ensuring accurate entry and updates of patient demographics, and make copies of vital documents.
  • Collect co-payments and outstanding balances during patient check-in/check-out.
  • Coordinate and manage referral information for managed care patients.
  • Process requests for medical records.
  • Maintain physician schedules as directed by management.
  • Oversee hospital invoicing.
  • Perform additional duties as assigned.
  • Maintain the physician on-call schedule.
Qualifications:
  • Experience at the front desk in a medical office is essential.
  • Strong communication skills.
  • Excellent customer service abilities.
About the Company

Brilliant Financial Staffing is a distinguished direct-hire, contract, and consulting firm specializing in accounting, finance, and technology across the Midwest and Southeast regions of the United States. Our team comprises former professionals in accounting, finance, and technology, bringing expertise and insight to our clients.