Purchasing Coordinator

4 weeks ago


Springfield, Missouri, United States Ozarks Technical Community College Full time
Purchasing Coordinator Job Description

Job Summary: We are seeking a highly skilled Purchasing Coordinator to join our team at Ozarks Technical Community College. The successful candidate will be responsible for performing work requiring knowledge of the functions of the department and acting as the major contact with suppliers for the department.

Key Responsibilities:
  • Compose bids and quotes for procurement items as directed, following procedures outlined by board policies and in accord with public purchasing law, including online bidding system.
  • Track vendor performance and pricing updates to assure optimal contract use.
  • Proactively analyze group-purchasing opportunities to create cost-effective alternatives for college purchases.
  • Manage the purchase order process, including monitoring placing of orders, entering information into the Datatel/Ellucian system, generation of purchase orders, distributing signed purchase orders, reconciling invoices, and submitting for payment.
  • Expedite purchase orders by verifying with the vendor the status of the delivery of goods ordered and purchased.
  • Manage the process of returning previously purchased items back to vendors for credit if damaged or ordered incorrectly and handle expedited shipments with UPS, FedEx, etc.
  • Respond to telephone inquiries and other questions regarding purchasing, bids, orders, and other related college policies and procedures.
  • Prepare and maintain service agreements and related documents for contractors and service providers that work with the College.
  • Assist in the management of and maintain the inventory and orders for the Central Office Supply.
  • Exhibit exemplary attendance and punctuality.
  • Comply with college policies and procedures.
  • Perform other duties as assigned, including attending college functions, including serving on committees and attending community events.
Requirements:
  • Three years of experience in finance or purchasing.
  • Demonstrated ability to work and communicate effectively with all constituencies of a diverse university community.
  • Outstanding leadership and management skills.
  • Understanding of automated management information systems, and a sound knowledge of relevant purchasing guidelines in the public sector and with the State of Missouri.
  • Ability to work well with others.
  • Strong oral and written communication skills.
  • Ability to use information technology for professional productivity (such as Microsoft Office Suite).
Preferred Qualifications:
  • Bachelor's degree in finance, business administration or a related field from a regionally accredited institution of higher learning.
  • Experience with Colleague or Datatel.
  • Experience working within a collegiate setting.
Benefits:
  • Medical insurance coverage for employees through the CoxHealth network at no cost to employees.
  • Dental, LTD and group life insurance coverage for employees at no cost to employees.
  • Access to the on-site OTC Health and Wellness Clinic at no cost for employees and their dependents.
  • Use of the OTC fitness center at no cost to employees.
  • Twelve (12) tuition-free college credit hours per fall and/or spring semester and six (6) college credit hours per summer term for employees and/or their dependents.
  • College matches the employee PSRS/PEERS retirement at 14.5% or 6.86%.


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