Accounts Payable Coordinator

4 weeks ago


Springfield, Illinois, United States American International College Full time
About American International College

American International College is a private, coeducational institution of higher education located on a campus in Massachusetts. The college has a strong foundation in the liberal arts and a commitment to serving the community. We strive to create a diverse and inclusive campus community that is representative of the students we serve.

Job Summary

The Accounts Payable Coordinator will be responsible for entering A/P into the system, scheduling and obtaining approval for A/P payment, preparing checks, and uploading positive pay to the bank. The successful candidate will also respond to vendor inquiries and calls, and maintain the College's Accounts Payable system and produce accurate and timely payables and cash reports for management's use.

Key Responsibilities

• Enters A/P into the system and schedules/obtains approval for A/P payment
• Prepares checks and obtains appropriate signatures
• Uploads positive pay to the bank and mails checks to vendors
• Responds to vendor inquiries and calls
• Maintains the College's Accounts Payable system and produces accurate and timely payables and cash reports for management's use
• Ensures College's A/P procedures and payment plans are followed
• Assists the Finance Department with cash planning by providing requested information and recommending payment plans
• Maintains supporting expense analyses on selected accounts as requested by the Finance Department
• Reconciles and updates fixed asset accounting
• Maintains monthly utilities spreadsheet
• Reconciles and maintains Amazon purchases and performs monthly upload to the general ledger
• Prepares POs from requisitions for departments on a daily basis

Requirements

• Accounts payable experience required
• Associate's Degree preferred
• General Ledger experience preferred
• Experience with Blackbaud Financial Edge a plus

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