Administrative Coordinator Lead
1 month ago
We are seeking a highly skilled and organized Administrative Coordinator Lead to provide exceptional support to our executive team. This role will oversee contract coordination, scheduling, and management of various excel spreadsheets, as well as provide general administrative support.
Key Responsibilities- Produce Leadership Team Meeting Agendas & Notes
- Collect and organize data/information into spreadsheets in Excel
- Schedule for the Chief of Staff
- Purchase as assigned; Monitor office purchasing & inventory
- Copy/Print/Scan
- Filing & Shredding
- Mailings/Emails
- Contract Coordination
- Human Rights Committee Support
- Practice and uphold all agency and program policies, procedures, practices, protocols, and standards to represent Viability and our programs positively.
- Establish positive working relationships with team members and maintain professional, courteous interactions.
- Communicate fully, timely, and appropriately as needed with other members of the team.
- High School Diploma or GED and 3-4 years of relevant administrative experience required.
- Strong communication, problem-solving, and ownership of responsibility for their choices/actions.
- Thinks critically about their options and the impact of their choices.
- Demonstrated ability to work effectively with independence – integrity, goals driven, uses resources effectively, takes initiative.
- Demonstrates alignment with our mission and values. Relevant lived experience.
- Excellent problem-solving, organization, analytical, and interpersonal skills required.
- Valid driver's license and a reliable vehicle are required.
- Competitive Pay with Promotional Opportunities
- Strong focus on work/life balance
- Medical, Dental, & Vision Insurance
- Health Savings Account
- 11 Paid Holidays Per Year
- Health Care and Dependent Care Reimbursement Accounts
- 403(b) Retirement plan with employer match of 100% (up to 4% of employee contribution)
- Company-paid disability insurance, life insurance, and AD&D insurance
- Generous Paid Time Off & Sick Time
- Tuition Scholarship Program
- Professional and personal growth opportunities
- Employee Assistance Program for employees and loved ones
- Preferred ratings for home, renters', pet, and auto insurance
- Fitness and Weight Loss program support
Viability values our employees and the talents that they bring with them every day. Last year 30 staff members were promoted within the agency to roles that supported their professional growth.
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