Administrative Coordinator Lead

1 month ago


Springfield, Massachusetts, United States VIABILITY, INC Full time
Job Summary

We are seeking a highly skilled and organized Administrative Coordinator Lead to provide exceptional support to our executive team. This role will oversee contract coordination, scheduling, and management of various excel spreadsheets, as well as provide general administrative support.

Key Responsibilities
  • Produce Leadership Team Meeting Agendas & Notes
  • Collect and organize data/information into spreadsheets in Excel
  • Schedule for the Chief of Staff
  • Purchase as assigned; Monitor office purchasing & inventory
  • Copy/Print/Scan
  • Filing & Shredding
  • Mailings/Emails
  • Contract Coordination
  • Human Rights Committee Support
  • Practice and uphold all agency and program policies, procedures, practices, protocols, and standards to represent Viability and our programs positively.
  • Establish positive working relationships with team members and maintain professional, courteous interactions.
  • Communicate fully, timely, and appropriately as needed with other members of the team.
Requirements
  • High School Diploma or GED and 3-4 years of relevant administrative experience required.
  • Strong communication, problem-solving, and ownership of responsibility for their choices/actions.
  • Thinks critically about their options and the impact of their choices.
  • Demonstrated ability to work effectively with independence – integrity, goals driven, uses resources effectively, takes initiative.
  • Demonstrates alignment with our mission and values. Relevant lived experience.
  • Excellent problem-solving, organization, analytical, and interpersonal skills required.
  • Valid driver's license and a reliable vehicle are required.
Benefits
  • Competitive Pay with Promotional Opportunities
  • Strong focus on work/life balance
  • Medical, Dental, & Vision Insurance
  • Health Savings Account
  • 11 Paid Holidays Per Year
  • Health Care and Dependent Care Reimbursement Accounts
  • 403(b) Retirement plan with employer match of 100% (up to 4% of employee contribution)
  • Company-paid disability insurance, life insurance, and AD&D insurance
  • Generous Paid Time Off & Sick Time
  • Tuition Scholarship Program
  • Professional and personal growth opportunities
  • Employee Assistance Program for employees and loved ones
  • Preferred ratings for home, renters', pet, and auto insurance
  • Fitness and Weight Loss program support

Viability values our employees and the talents that they bring with them every day. Last year 30 staff members were promoted within the agency to roles that supported their professional growth.



  • Springfield, Massachusetts, United States City of Springfield, Massachusetts Full time

    Key Responsibilities:As an Administrative Support Specialist with the City of Springfield, Massachusetts, you will be responsible for providing high-quality administrative support to the department. This includes transcription, record and file maintenance, promotional material production, events coordination, mailings, and other administrative tasks.Working...


  • West Springfield, Massachusetts, United States HopeWell Inc. Full time

    Job SummaryThe Administrative Operations Manager is responsible for providing exceptional administrative support to the HopeWell Inc. team. This role involves managing office operations, coordinating events, and maintaining accurate records.Key Responsibilities:Manage office supplies and equipmentCoordinate meetings and eventsMaintain accurate records and...


  • Springfield, Massachusetts, United States Health New England Full time

    Job DescriptionRole OverviewThe Medicaid Special Programs Specialist plays a crucial role in the success of the Medicaid ACO Department. This position is responsible for executing the operational and reporting requirements for both the Mass Health Community Partners (CP) and Flexible Services Programs. The Specialist will work closely with the Medicaid...


  • Springfield, Massachusetts, United States Trinity Health Full time

    Job SummaryWe are seeking a highly skilled Registered Nurse to fill the role of Administrative House Supervisor at Mercy Medical Center. As a key member of our nursing team, you will provide clinical and administrative support to ensure the highest level of patient care.Key ResponsibilitiesCollaborate with physicians and other healthcare professionals to...


  • Springfield, Massachusetts, United States Springfield Housing Authority Full time

    The Springfield Housing Authority seeks a dedicated individual to fill the part-time position of Youth Engagement Coordinator at Duggan Apartments.This grant-funded position is available through June 30, 2024, and requires 12 hours of work per week. The selected candidate will provide quality customer service and ensure a safe, fun, and positive environment...

  • Intake Coordinator

    4 weeks ago


    Springfield, Massachusetts, United States South Middlesex Opportunity Council Full time

    Job SummaryWe are seeking a highly skilled and compassionate Intake Coordinator to join our team at South Middlesex Opportunity Council. As an Intake Coordinator, you will be responsible for greeting clients, determining their needs, and referring them to the appropriate Case Managers. You will also provide administrative support to the Open-Door team and...


  • Springfield, Massachusetts, United States Western New England University Full time

    Job SummaryWestern New England University seeks a seasoned financial executive to serve as Vice President for Finance and Administration and Chief Financial Officer. The ideal candidate will have a proven track record of leading financial operations, strategic planning, and change management in a higher education or non-profit setting.Key...


  • Springfield, Massachusetts, United States Western New England University Full time

    About Western New England University:Western New England University is a private, nationally ranked comprehensive institution with a focus on preparing work-ready and world-ready graduates. We are seeking a proven leader, strategic thinker, problem-solver, and financial executive to join our team as Vice President for Finance and Administration and Chief...


  • Springfield, Massachusetts, United States Behavioral Health Network Full time

    Job SummaryBehavioral Health Network is seeking a highly skilled Director of Performance Improvement & Project Management to lead our project management team in delivering high-quality projects that meet business requirements and balance end-user and agency economics. Key ResponsibilitiesDevelop and implement project management strategies to ensure...

  • Project Coordinator

    1 month ago


    Springfield, Massachusetts, United States Singer Sewing Full time

    Job SummaryThe Project Administrator will provide administrative support to project activities, including contract management, certified payroll, and monitoring project progress. This role requires strong communication and collaboration skills to work effectively with a team of Project Managers.Key Responsibilities* Ensure timely distribution of weekly...


  • Springfield, Massachusetts, United States Loomis Communities Inc Full time

    Job Summary:We are seeking a skilled Resident Engagement Coordinator to join our team at Loomis Communities Inc. The successful candidate will be responsible for enhancing the physical, cognitive, social, emotional, and spiritual wellness of our residents through quality programming and positive relationships.Key Responsibilities:Develop and implement a...


  • Springfield, Massachusetts, United States Baystate Health Full time

    Job Summary:We are seeking a highly skilled and detail-oriented Clinical Research Coordinator to join our team at Baystate Health. The successful candidate will assist with conducting health services research in a large academic medical center related to pediatric and mental health care.Key Responsibilities:Assist with study procedures and the collection of...


  • Springfield, Massachusetts, United States Behavioral Health Network Full time

    Job Summary:Behavioral Health Network is seeking a highly skilled Director of Performance Improvement & Project Management to lead our project management team and drive complex project management initiatives. As a key member of our leadership team, you will be responsible for ensuring the delivery of high-quality deliverables that meet business requirements...


  • Springfield, Massachusetts, United States MSCCN Full time

    Marketing and Grants Administrator Job DescriptionAt MSCCN, we are seeking a highly skilled Marketing and Grants Administrator to play a key role in promoting our mission and enhancing our visibility. This position will be responsible for managing social media platforms, creating engaging content, and securing funding through grants.Key...

  • Graphics Coordinator

    1 month ago


    West Springfield, Massachusetts, United States Placon Corporation Full time

    Job DescriptionThe Graphics Coordinator is responsible for managing graphic design projects from concept to delivery. This includes creating an action plan that coordinates the goal of a project with the steps needed to complete it, managing and coordinating multiple projects simultaneously, and managing branding programs, multimedia projects, and their...


  • Springfield, Massachusetts, United States MSCCN Full time

    Marketing and Grants Administrator RoleWe are seeking a skilled Marketing and Grants Administrator to promote our mission, enhance our visibility, and secure funding through grants.The ideal candidate will have strong writing, communication, and organizational skills, a desire for creativity, and a passion for supporting diverse communities.Key...


  • Springfield, Massachusetts, United States Dennis Group Springfield Full time

    Job SummaryThe BIM VDC Coordinator II will oversee BIM VDC operations across all projects, ensuring seamless coordination with clients and sub-consultants to meet BIM VDC standards. This role will collaborate closely with Dennis Group project discipline leads and the BIM Manager to drive internal BIM VDC standardization efforts. Projects will include both...


  • Springfield, Massachusetts, United States The MH Group Full time

    Job DescriptionWe are seeking a highly skilled Behavioral Clinical Supervisor to lead our youth program. The ideal candidate will have a Master's degree in Psychology, Social Work, or a related field, and hold an independent license in LMHC or LICSW. The Clinical Supervisor will work with children aged 2-5, addressing their developmental, social/emotional,...


  • Springfield, Massachusetts, United States Robinson Consulting Group, LLC Full time

    At Robinson Consulting Group, LLC, we are seeking a seasoned Cloud Architecture Strategist to support our NGA Open IT Office (TEI) team. This expert will lead and oversee the planning and development of cloud services architectures, ensuring analysis of cloud service alternatives are conducted and prioritized to meet the Government's needs for business and...

  • Shift Team Lead

    4 weeks ago


    Springfield, Massachusetts, United States Gandara Mental Health Center, Inc. Full time

    Job Title: Residential Shift SupervisorAt Gandara Mental Health Center, Inc., we are seeking a highly skilled and compassionate Residential Shift Supervisor to join our team. As a key member of our residential program, you will be responsible for ensuring the safety and well-being of our clients, while also providing leadership and guidance to our direct...