Legal Billing and Collections Coordinator

2 weeks ago


Tampa, Florida, United States Trenam Law Full time
Position Overview

Trenam Law, a distinguished law firm, is in search of a dedicated legal billing and collections coordinator. This role is essential for managing client invoicing and collections processes, ensuring compliance with client specifications and internal protocols.


Key Responsibilities:
  • Oversee unbilled accounts for designated clients to guarantee timely preparation and finalization of invoices.
  • Implement billing modifications, transfers, write-offs, and adjustments to draft invoices as necessary.
  • Examine client specifications and rate agreements to confirm invoice compliance.
  • Utilize E-Billing systems to facilitate the successful submission of invoices.
  • Collaborate with attorneys and support staff to address and resolve billing discrepancies efficiently.
  • Generate and analyze billing reports as required.
  • Track accounts receivable and coordinate with attorneys to determine appropriate client follow-up for payments.
  • Initiate outbound communications to clients regarding outstanding balances and negotiate payment arrangements.
  • Gain insight into the firm's operational and accounting processes.
  • Provide backup assistance for accounts payable and other financial functions as needed.
  • Engage with attorneys, clients, and colleagues to address inquiries and manage special projects.

Qualifications:
  • Experience with Aderant or Elite billing systems is advantageous but not mandatory.
  • Basic proficiency in Excel and Word is required.
  • Strong organizational skills and attention to detail, with a solid grasp of grammar, punctuation, and spelling.
  • Ability to work autonomously as well as collaboratively within a team setting.
  • Willingness to occasionally work overtime to meet deadlines and manage workload effectively.
  • Excellent communication skills, particularly in interactions with attorneys, administrative staff, and clients.
  • Commitment to maintaining confidentiality regarding all client matters and billing information.

Company Culture

Join a dynamic law firm that offers challenging assignments in a supportive environment, emphasizing teamwork and collaboration.



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