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Legal Administrative Assistant, Insurance Sector

2 months ago

Tampa, Florida, United States Plona Partners Full time

Firm Ranking: AmLaw20 Firm

Location: Tampa FL

Position: Legal Secretary

Support Model: 4 to 1

Pay Rate: $55,000 - $70,000

Work Week: 8:30am – 5pm (37.5 hour work week)

Onsite Logistics: 3 days a week onsite

Hiring Manager: Office Administrator

Job Overview:

  • Manage and track a variety of legal matters: Oversee multiple cases across different legal domains.
  • Document Preparation: Draft, revise, format, and proofread essential documents such as agreements and contracts.
  • e-Filing and PACER: Prepare and finalize legal documents for electronic filing.
  • Client Communication: Liaise directly with third parties on behalf of attorneys, including client representatives and other organizations.
  • Workflow Management: Develop and maintain systems to oversee client tasks and documentation efficiently.
  • File Management: Organize and maintain both electronic and physical files in accordance with firm protocols.
  • Meeting Coordination: Arrange and facilitate conference calls and client meetings.
  • New Client Matters: Process new client requests and manage conflict checks and approval workflows.
  • Billing Oversight: Review and edit invoices in line with client agreements and ensure timely responses to billing inquiries.
  • Client Matter Maintenance: Keep track of ongoing client matters using Serengeti.
  • Calendar Management: Organize and monitor attorney schedules.
  • Travel Arrangements: Coordinate and book travel for attorneys as needed.
  • Expense Tracking: Prepare and maintain records of attorney expenses in Chrome River.