Administrative Operations Coordinator

3 weeks ago


Dolton, Illinois, United States Sbw Financial Services Inc Full time
Job Overview

As an Administrative Operations Coordinator, you will play a crucial role in ensuring the seamless functioning of our office environment. Your responsibilities will encompass a variety of administrative tasks aimed at supporting our team and enhancing operational efficiency.

Key Responsibilities
  • Manage Office Operations: Oversee and facilitate all administrative functions within the office to ensure smooth operations.
  • Inventory Management: Maintain and manage the inventory of office supplies, placing orders as required.
  • Reception Duties: Act as the first point of contact for visitors, managing phone calls and directing inquiries appropriately.
  • Mail Coordination: Handle incoming and outgoing mail, ensuring timely sorting and distribution.
  • Policy Development: Create and implement office policies and procedures to enhance workplace efficiency.
  • Office Layout Planning: Assist in planning office layouts and coordinating moves, along with managing IT infrastructure.
  • Tax School Coordination: Oversee the organization of Tax School activities.
  • Financial Management: Handle accounts receivable, billing, and invoicing processes.
  • Employee Documentation: Coordinate onboarding and off-boarding paperwork for employees.
  • Process Improvement: Identify and implement opportunities for enhancing office management processes.
  • Administrative Support: Provide additional administrative assistance as needed, including scheduling meetings, maintaining calendars, conducting research, and generating reports.
Qualifications
  • Education: A Bachelor's degree in business administration, communications, or a related field is preferred.
  • Experience: 2-5 years of experience in an administrative or office management capacity.
  • Attention to Detail: Exceptional attention to detail is essential.
  • Organizational Skills: Strong organizational and time management skills with the ability to prioritize tasks effectively.
  • Self-Motivated: Must be a proactive self-starter.
  • Communication Skills: Excellent verbal and written communication skills are required.
  • Problem-Solving: Strong analytical and problem-solving abilities.
  • Technical Proficiency: Proficient in Microsoft Office and Google Workspace applications.
About the Company

SBW Financial Services dba Jackson Hewitt Tax Service is a comprehensive provider of tax preparation, bookkeeping, and HR consulting services.



  • Dolton, Illinois, United States Thornton Township High School Full time

    Job SummaryWe are seeking a highly skilled Administrative Assistant to join our team at Thornridge High School. The successful candidate will provide exceptional support to our facilities management team, ensuring the smooth operation of our buildings and grounds.Key ResponsibilitiesProvide administrative support to the facilities management team, including...


  • Dolton, Illinois, United States Reworld Waste, LLC - Covanta Full time

    Position OverviewReworld Waste, LLC - Covanta is in search of a dedicated and skilled Transportation Manager. This role is pivotal in overseeing all local operations related to Bulk, Roll-off, and Non-bulk Transportation.Key ResponsibilitiesManage and coordinate all transportation activities to ensure efficient operations.Supervise a team of drivers and...


  • Dolton, Illinois, United States Covanta Full time

    About the RoleThe Maintenance Operations Manager leads, directs, and coordinates the activities of maintenance teams engaged in the repair, maintenance, and installation of industrial equipment and machinery. This role is responsible for providing leadership, ensuring safe work practices, and developing/approving procedures to maximize equipment and...


  • Dolton, Illinois, United States Alter Domus Full time

    About Alter DomusAlter Domus, translating to "The Other House" in Latin, proudly serves 85% of the top 30 asset managers in the alternatives sector, employing over 5,000 professionals across 23 countries.Your RoleAs a Client Relationship Manager, you will be pivotal in structuring teams and distributing deals effectively, ensuring optimal capacity...


  • Dolton, Illinois, United States Wendy's Full time

    About Wendy'sWendy's is a fast-food restaurant chain that prides itself on serving high-quality food to its customers. As a Restaurant Manager, you will play a crucial role in ensuring that our restaurants meet the highest standards of quality, service, and cleanliness.Key ResponsibilitiesRestaurant OperationsOversee the day-to-day operations of the...


  • Dolton, Illinois, United States Reworld Waste, LLC - Covanta Full time

    Position Overview:The Facilities Maintenance Leader is responsible for overseeing, guiding, and managing the efforts of maintenance technicians involved in the upkeep, repair, and installation of machinery, tools, and industrial processing systems.Key Responsibilities:1. Direct and coordinate maintenance operations to ensure optimal performance of...


  • Dolton, Illinois, United States Clean Harbors Full time

    Job Overview Clean Harbors is in search of a Waste Management Technician to join our dedicated team. This role is crucial for the effective transfer and management of waste materials from our facilities and direct sources. Shift: Night Shift 10pm-6:30amWhy Choose Clean Harbors? Our commitment to Health and Safety is unwavering and is integrated into our...


  • Dolton, Illinois, United States ChenMed Full time

    We're unique. You should be, too.We're changing lives every day. For both our patients and our team members. Are you innovative and entrepreneurial minded? Is your work ethic and ambition off the charts? Do you inspire others with your kindness and joy?We're different than most primary care providers. We're rapidly expanding and we need great people to join...


  • Dolton, Illinois, United States Reworld Full time

    Who we areFor more than 40 years, Reworld has been a leader in sustainable waste solutions, providing our customers with innovative solutions that help them achieve carbon-negative outcomes. Our VisionReworld is leading the charge to a carbon-negative future through revolutionary sustainable materials management solutions that reduce, reuse, recycle and...


  • Dolton, Illinois, United States Sherwin-Williams Full time

    Position Overview The Sherwin-Williams Floorcovering Management Trainee Program is a fast-tracked, entry-level opportunity aimed at equipping current team members for a managerial role within a store in a span of 18-24 months. Embracing Sherwin-Williams' philosophy of promoting from within, successful candidates will have the chance to advance to an...


  • Dolton, United States Sbw Financial Services Inc Full time

    Job DescriptionJob DescriptionResponsibilities for Office ManagerOversee and support all administrative duties in the office and ensure that office is operating smoothlyManage office supplies inventory and place orders as necessaryPerform receptionist duties: greet visitors, and answer and direct phone callsReceive and sort incoming mail and deliveries, and...


  • Dolton, United States Clean Harbors Full time $23

    Clean Harbors located in Dolton, IL is looking to add a Process Operator to the team. The Process Operator will be responsible for the handling and treatment of waste materials at the plant. Efficiently operating the system in the assigned area while maintaining optimal runtime. This role is in a plant setting, and requires active multitasking of incoming...


  • Dolton, United States Chicago Public Schools Full time

    Job DescriptionDescription:The Chicago Public Schools (CPS) has set ambitious goals to ensure that every child—in every school and every neighborhood—has access to a world-class learning experience from birth, resulting in graduation from high school college- and career-ready.Under the IDEA an occupational therapist provides services to a student within...

  • Senior HR Generalist

    4 weeks ago


    Dolton, United States HRBoost Full time

    Job DescriptionJob DescriptionSenior Human Resources Generalist   Job Type: Full-time, In-Person Job Overview: Are you passionate about HR and ready to make a real impact? Bud’s Ambulance and Daley’s Ambulance, a family-owned and operated business with over 70 years of dedication to the community, is looking for a Senior Human Resources Generalist...


  • Dolton, United States Covanta Full time

    Who we are For more than 40 years, Reworld has been a leader in sustainable waste solutions, providing our customers with innovative solutions that help them achieve carbon-negative outcomes. Our Vision Reworld is leading the charge to a carbon-negative future through revolutionary sustainable materials management solutions that reduce, reuse, recycle and...