Administrative Operations Coordinator
3 weeks ago
As an Administrative Operations Coordinator, you will play a crucial role in ensuring the seamless functioning of our office environment. Your responsibilities will encompass a variety of administrative tasks aimed at supporting our team and enhancing operational efficiency.
Key Responsibilities- Manage Office Operations: Oversee and facilitate all administrative functions within the office to ensure smooth operations.
- Inventory Management: Maintain and manage the inventory of office supplies, placing orders as required.
- Reception Duties: Act as the first point of contact for visitors, managing phone calls and directing inquiries appropriately.
- Mail Coordination: Handle incoming and outgoing mail, ensuring timely sorting and distribution.
- Policy Development: Create and implement office policies and procedures to enhance workplace efficiency.
- Office Layout Planning: Assist in planning office layouts and coordinating moves, along with managing IT infrastructure.
- Tax School Coordination: Oversee the organization of Tax School activities.
- Financial Management: Handle accounts receivable, billing, and invoicing processes.
- Employee Documentation: Coordinate onboarding and off-boarding paperwork for employees.
- Process Improvement: Identify and implement opportunities for enhancing office management processes.
- Administrative Support: Provide additional administrative assistance as needed, including scheduling meetings, maintaining calendars, conducting research, and generating reports.
- Education: A Bachelor's degree in business administration, communications, or a related field is preferred.
- Experience: 2-5 years of experience in an administrative or office management capacity.
- Attention to Detail: Exceptional attention to detail is essential.
- Organizational Skills: Strong organizational and time management skills with the ability to prioritize tasks effectively.
- Self-Motivated: Must be a proactive self-starter.
- Communication Skills: Excellent verbal and written communication skills are required.
- Problem-Solving: Strong analytical and problem-solving abilities.
- Technical Proficiency: Proficient in Microsoft Office and Google Workspace applications.
SBW Financial Services dba Jackson Hewitt Tax Service is a comprehensive provider of tax preparation, bookkeeping, and HR consulting services.
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