Corporate Legal Assistant

2 weeks ago

Los Angeles, California, United States Haynes and Boone Full time

About Us: At Haynes and Boone, we recognize that our team members are the cornerstone of our achievements. We are committed to hiring individuals who enhance our professional standing, foster client relationships, and contribute to our collective success.

Our Practice: Our Orange County office is dedicated to serving the legal needs of California's leading technology sectors, leveraging the West Coast's global connectivity. We boast robust practices in areas such as intellectual property (IP), inbound Asian transactions, venture-funded corporate matters, and significant litigation including patent disputes, securities issues, insurance claims, and class action labor and employment cases. Our dynamic economic landscape hosts a diverse range of businesses, from Fortune 500 firms to innovative tech startups, amplifying Haynes and Boone's national capabilities while providing clients with the advantages of our expanding geographic reach.

Role Overview: The Corporate Legal Assistant will undertake comprehensive secretarial and administrative responsibilities for attorneys with minimal oversight. This role demands a high level of independent judgment and discretion, along with a thorough understanding of organizational protocols and precedents.

Key Responsibilities:

  • Manage administrative tasks including processing new client/matter requests, client invoices, time reports, and expense documentation.
  • Handle litigation-related duties such as drafting correspondence, spreadsheets, presentations, and templates, ensuring complex formatting and preparation of documents for submission to various courts.
  • Collaborate effectively with courts, agencies, and internal departments, completing assigned tasks efficiently.
  • Perform word processing for client-related documents, ensuring accuracy in proofreading and formatting.
  • Maintain physical and electronic files, manage case dockets, and coordinate attorney schedules.
  • Assist with incoming and outgoing correspondence and manage appointment calendars.
  • Provide support to summer associates and visiting attorneys as needed.

Qualifications:

Experience: A minimum of three to five years of experience in a mid-size or large law firm is essential. Familiarity with general office procedures and legal terminology is required.

Skills: Proficiency in advanced word processing and computer applications, including MS Word, Excel, Outlook, and Adobe. Strong written and verbal communication skills, attention to detail, and organizational abilities are crucial.

Education: A high school diploma is required; two years of college or equivalent experience is preferred.

Work Environment: This position is based in a professional office setting, with potential collaboration across different offices and time zones. Occasional overtime may be necessary.

Compensation: The annual salary for this position ranges from $75,000 to $98,000, depending on qualifications and operational considerations.

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