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Legal Administrative Assistant

2 months ago

Costa Mesa, California, United States Haynes and Boone Full time

About Us: At Haynes and Boone, our team is the cornerstone of our achievements. We recognize the significance of each individual's contribution to our esteemed legal services, and we seek individuals who will enhance our professional reputation and foster client relationships.

Our Practice: The Orange County office of Haynes and Boone caters to the demands of California's leading technology sectors, leveraging the West Coast's global connectivity. Our dynamic practices encompass intellectual property (IP), inbound Asian work, venture-funded corporate transactions, and high-stakes litigation, including patent disputes, securities, insurance coverage, and class action labor and employment issues.

Our Community: Our flourishing economic landscape hosts a diverse range of businesses, from Fortune 500 corporations to innovative tech startups. Our expanded footprint enhances Haynes and Boone's nationwide capabilities while providing clients with the advantages of our growing geographic presence.

Team Excellence: Many of our California-based attorneys hold engineering or technical degrees alongside their law degrees, enriching their grasp of the complexities of IP. Our professionals have received accolades in esteemed publications such as The Best Lawyers in America, Intellectual Asset Management Patent 1000, and Managing IP Magazine.

Diversity Commitment: We are dedicated to fostering a diverse workforce that mirrors our communities, actively seeking motivated legal professionals and staff who appreciate our culture of respect and collaboration.

Key Responsibilities:

  • Perform comprehensive secretarial and administrative tasks for attorneys with minimal oversight.
  • Handle firm administrative duties, including processing new client/matter requests, client invoices, time reports, and expense documentation.
  • Manage litigation-related tasks such as drafting correspondence, spreadsheets, presentations, and templates, including intricate formatting and document preparation for filing with various courts.
  • Maintain physical and electronic files, contacts, and case dockets for attorneys.
  • Coordinate meetings and appointments, ensuring proper reception of clients and guests.
  • Assist with incoming and outgoing correspondence.

Qualifications:

  • Minimum of three to five years of experience in a mid-sized or large law firm.
  • Proficient understanding of general office protocols and legal terminology relevant to assigned areas.
  • Experience with expense reporting, client billing, and CRM databases is preferred.
  • Advanced skills in word processing and various software applications, including MS Word, Excel, Outlook, and Adobe.

Skills:

  • Exceptional written and verbal communication skills, with a strong command of grammar, spelling, and punctuation.
  • Attention to detail, organizational skills, and the ability to manage multiple tasks effectively.
  • Strong phone etiquette and follow-through capabilities.

Education: High school diploma required; two years of college or equivalent preferred.

Working Conditions: Professional office environment with occasional overtime required.

Compensation: The annual salary range for this position is competitive and commensurate with experience and qualifications.