Intellectual Property Legal Assistant

3 weeks ago

Costa Mesa, California, United States TBG | The Bachrach Group Full time
Job Title: Legal Assistant

We are seeking a highly organized and detail-oriented Legal Assistant to join our Intellectual Property Practice Group in Orange County. As a key member of our team, you will provide administrative support to our Partners, Associates, and Specialists, ensuring the smooth operation of our patent prosecution dockets.

Key Responsibilities:
  • Manage daily patent prosecution dockets, ensuring all deadlines are met and communicating with the docketing team.
  • Prepare routine patent correspondence, reports, and responses for filing, including reporting communications to clients.
  • Prepare Information Disclosure Statements and maintain patent prosecution files.
  • Provide backup support to other team members in the IP Group.
  • Perform other relevant duties in the practice area as directed.
  • Manage emails, maintain calendars, schedule meetings, and arrange audio and video conferences.
  • Assist with time entry, schedule, and manage travel arrangements and expense forms.
  • Process expense reports, check requests, scanning, copying, word processing, and coordinate incoming/outgoing mail, faxes, and emails.
  • Arrange travel and prepare travel itineraries.
Requirements:
  • Bachelor's degree preferred; minimum high school diploma required or equivalent combination of education and experience.
  • Strongly preferred prior experience as a secretary and/or administrative assistant, preferably at a law firm or similar environment.
  • Demonstrated proficiency in Microsoft Office, including advanced Word skills.
  • Strong organizational skills, attention to detail, ability to balance multiple tasks in a fast-paced environment, and ability to manage confidential information with discretion.
  • Excellent written/verbal communication skills, strong interpersonal skills, and ability to work independently and as part of a team.
  • Ability to prioritize, multi-task, and produce a high-quality work product to meet deadlines and perform job responsibilities under pressure efficiently, productively, and in a professional manner.
  • Flexibility to work overtime is required.

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